Accounting Clerk

3 months ago

Stratford, Canada Omex Manufacturing ULC Full time

**POSITION OVERVIEW**:

- The Accounts Receivable/Accounts Payable Specialist will be responsible for overseeing and managing the accounts receivable and accounts payable functions within our manufacturing company. This includes processing invoices, collections, reconciling accounts, handling vendor payments, and ensuring compliance with Canadian financial regulations and company policies.
- **JOB DUTIES**:

- Prepare and disburse invoices to customers.
- Resolve issues with delinquent accounts through contacting and working with the customer.
- Maintain accurate financial record of all receivable transactions, verifications, etc.
- Reconcile customer accounts, resolve discrepancies, and maintain accurate records.
- Process supplier invoices, verifying accuracy, approvals, and appropriate account coding.
- Maintain accurate and up-to-date records of accounts receivable and accounts payable transactions.
- Assist in month-end closing procedures, including reconciliations and reporting for management review.
- Collaborate with internal departments, including procurement, production, and sales, to ensure seamless communication regarding invoices, payments, and purchase orders.
- Collaborate with the Controller and other finance department members to maintain company financial health.
- Order office supplies
- Create and track purchase orders for tooling projects
- Receiving product testing results
- Phone reception
- Administering company uniforms
- Other duties as assigned.

**EMPLOYEE RESPONSIBILITIES**:

- Monitor accounts receivable aging, follow up on overdue payments, and coordinate with sales and customer service teams to resolve billing issues.
- Prepare and execute payment runs, ensuring timely and accurate payments to vendors.
- Pays invoices by verifying transaction information, scheduling, preparing disbursements, and obtaining authorization of payment.
- Reconcile vendor statements, address discrepancies, and maintain positive vendor relationships.
- Maintains financial historical records by filing accounting documents.
- Weekly trips to the bank.
- Communicate effectively, both written and verbally, to give and receive instructions accurately.
- Maintain strong organizational skills with minimum supervision.
- Willing to take courses and implement results as required.
- Work in compliance with the Occupational Health & Safety Act.
- Ensure all business activities are performed with the highest ethical standards and comply with Omex’s business code of conduct.

**QUALIFICATIONS**:

- Business Administrative or equivalent
- 2+ years of experience in a manufacturing field
- Effective communication and organizational skills.
- Experience with a variety of computer software programs.
- Proven ability to maintain confidentiality.
- High attention to detail and organization
- Strong independent research ability

**ASSETS**:

- CAPP or CAPA certification, or equivalent work experience.

**NOTE**:

- Expected start date for this role is September 30, 2024 current employee retiring the end of 2024.
- _ This is _**_not _**_a work from home/remote position_

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