People Experience Coordinator

2 weeks ago

Edmonton, Canada APEGA Full time

Edmonton, AB, Canada Req #76

Thursday, February 8, 2024

**Want to be part of a team that makes a difference? Come be part of the change.**

Since 1920, APEGA has been regulating the practices of engineering and geoscience to serve the public interest in Alberta. We are looking for energetic people who thrive in a dynamic, fast-paced, and challenging environment. You are committed to serving the community with integrity, accountability, and innovation, and capable of delivering exceptional service. If you reflect these values, have the knowledge, skills, and abilities to make a difference through your work, and are passionate about acting in the best interest of public safety - then come be a part of our diverse and inclusive team

Reporting to the People Experience Manager, the People Experience Coordinator provides recruitment, coordination, and administrative support to APEGA’s People Experience Team. This includes the coordination of the program’s day-to-day operations, recruitment, and onboarding of APEGA employees &volunteers. This role provides on-going support and guidance to program applicants, staff, members, and various stakeholders. The role also ensures employee & volunteer records are maintained and updated on APEGA’s internal systems.

**Responsibilities**:

- Support the day-to-day operations of APEGA’s People Experience Team to ensure timelines are met and goals are fulfilled by:

- Providing recruitment and onboarding support for APEGA Employees by:

- Posting job advertisements to reach the maximum number of qualified applicants
- Resume screening, pre-screening, coordinating interviews, and assisting with references
- Monitor reference and background checks for potential applicants and ensuring completion
- Support the People Experience Business Partners with interviews when needed
- In collaboration with the People Experience Business Partners, facilitate the onboarding process for new hires including Dayforce registration, Dayforce document and policy completion and coordination with Information Technology and Office Services departments.
- Support onboarding orientation for first day of new hires and review
- Dayforce, policies, benefits, pension, payroll, and other company perquisites.
- Register and administer Manulife benefits and pension, National Health Claim, and TelusHealth.
- Support on pulling and compiling reports when needed
- Support and Manage Dayforce modules from planning to day to day support
- Work closely with Dayforce to troubleshoot and tackle technical difficulties and find solutions
- Maintain APEGA’s Employee Records to ensure complete and accurate employee data:

- Maintain & manage current HR files and employe databases
- In collaboration with the Business Partners manage compensation, benefits/payroll administration, Dayforce administration in alignment with the Finance department
- Assist in the maintenance and updating of APEGA’s HRIS (Dayforce)
- Administering employment changes in Dayforce
- Receiving, addressing and/or providing guidance for Employee related inquiries in accordance with internal policies and procedures; ensuring consistency and accuracy of responses and redirecting the inquiry, when outside of standard protocols.
- Providing information on employee roles and function to APEGA staff.
- Being proactive and maintaining open lines of communication with internal departments for all employee & volunteer needs; addressing concerns and resolving conflicts, when necessary.
- Support and assist in the continuous improvement of the People Experience department by:

- Remaining current on Alberta employment legislations
- Make recommendations regarding changes to procedures and processes
- Execute action items and tasks per project, follow process maps, and outline action plans
- Provide regular updates on project status to applicable team members.
- Complete, follow up and measure project success.
- Research and provide recommendation for third party contractors or vendors.
- Updating program information as required and sharing information with those impacted by the changes.
- Creating, reviewing and updating departmental documentation, including checklists, templates and/or forms.
- Identifying opportunities for automating workflows to improve efficiencies.
- Rectifying and following-up on issues and/or concerns raised, escalating when necessary.
- Update all tracking devices for recruitment and onboarding, people planning, turnover, leave of absence and any other analytical data centres
- Manage and track offboarding process to ensure consistency across all departures coordinating with Information Technology, Office Services/Business Performance, and Finance departments
- Facilitate the onboarding process for new hires including account registration, new hire documents, and coordination with Information Technology/Office Services/Business Performance departments.
- APEGA Volunteer Program Support
- Providing recruitment and onboardi

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