Rental Program Coordinator

4 weeks ago

Greater Toronto Area, Canada 4Refuel Canada Full time

**Work from Home**

As the Tank Rental Program Coordinator, you will perform the responsibilities as outlined below, in a positive and professional manner under the guidelines of T.Q.M. (Total Quality Management). To ensure, through teamwork, that your efforts are focused on maximizing the efficiency of these functions, while meeting the needs and expectations of both our external and internal clients.

**DUTIES AND RESPONSIBILITIES**

Manage the Tank Rental Program, Canada and US
- Collect documentation and contracts
- Receive incoming tank requests, analyze data provided and accuracy of documents
- Order tanks and accessories as needed
- Coordinate delivery and pickup of tanks with the designated personnel
- Schedule installation and repairs with the designated personnel and coordinate with clients.
- Maintain communication with Sales department on client orders and repair requests.
- Receive, approve and code all incoming vendor invoices related to the tank program.
- Coordinate re-charge of invoices to customers as needed.
- Coordinate maintenance schedule on 4Refuel owned tanks
- Administer tank database and files daily as required. Ensure records are kept up-to-date with pertinent information. Provide inventory reports to required personnel.
- Analyze tank rentals and client usage to determine if monthly minimums are being met and work with Finance & Administration to ensure proper billing is in place
- Monitor inventory levels dependent on needs and seasonal.
- Provide monthly reports to team members as required

Performs other related duties as assigned

Develops and maintains an ongoing self-improvement program

**QUALIFICATIONS/REQUIREMENTS**
- Skills/Abilities Required:_
- High level administrative experience with strong organizational skills and attention to detail
- Ability to analyze data and review documentation and contracts for accuracy and completeness
- Ability to understand financial entry and financial reports
- Ability to multi-task and work under the stress of the needs of varied client/internal issues. It is vital to have the ability to maintain composure in high activity situations
- Strong interpersonal and communication skills dealing with all levels or an organization
- Able to speak / read / write English. French bilingual would be an asset
- Strong knowledge of Canadian geography is required
- Accessible 24/7 to handle coverage or emergency situations
- Knowledge of truck / trailer equipment would be beneficial
- Brokerage knowledge is preferred
- Must be motivated
- Possess good phone mannerism, well developed interpersonal skills with internal and external customers, and able to work in a team environment.

**Education Requirements**
- Minimum Grade 12 Diploma or graduation from a recognized Secretarial or Business Administration course.
- Minimum of 5 years of appropriate job experience
- Post-secondary education and/or combined industry experience is desirable
- Advanced skills in MS Word and Excel

Thank you for your interest in applying, only qualified applicants will be contacted.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Work from home

Schedule:

- 10 hour shift
- Day shift
- Holidays
- Monday to Friday
- Overtime

**Education**:

- Secondary School (required)

**Experience**:

- Database administration: 1 year (required)
- Microsoft Excel: 1 year (required)
- System administration: 1 year (required)
- Vendor management: 1 year (required)

**Language**:

- French (preferred)

Work Location: One location

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