Collections Coordinator

2 weeks ago

Toronto, Canada The HIDI Group Full time

We are looking for a Collections Coordinator

HIDI’s corporate reputation for providing high quality services with integrity has earned us the trust of our clients, and our people. When you join us, you will find an environment where open dialogue and innovative thinking are highly encouraged. We believe that challenging you with a diversity of assignments ensures that you can develop your skills and grow rapidly.

We start by _Engaging You_ in our organization If you are ready for a career with a dynamic organization, in an environment that fosters professional development and career advancement, you’re ready for us

Role

The Coordination and supervision of the firm’s Collections and Credit Function.

**Responsibilities**:

- Work with Principals, Operations, Accounting and Others to **meet the firm’s Collections Targets** (e.g. Weekly Collections, Average AR Age, etc.).
- With the Project Managers and Project Accountants, reconcile and resolve** Client Discrepancies, Long Outstanding Balances and Provide Backup **(supporting documents to invoices), **to clients as required.**:

- Prepare and Distribute** Accounts Receivable Statements.**:

- Make **daily Collection Contact and Calls** to Clients with long outstanding balances.
- **Record results of Collection Contact, Calls and Action Items** on the AR Aging Report, in Vision or in any Tool identified.
- Prepare and distribute** monthly AR Aging report and any other required Collections related Reporting.**:

- **Arrange and participate in weekly, monthly, ad hoc, Collection Meetings** with Principals, Operations, the CFO and Others, as required.
- **Reconcile (and take action where necessary), any Collections related GL accounts monthly **(e.g. 240.01 Accrued Liabilities - Client Payments).
- With the Admin team,** provide Clients with WSIB clearance certificates, Insurance certificates, Payment/EFT Details and any other required documents **in order for payments to be released.
- **Arrange for Collection of large cheques** (over $50k) from clients as required (e.g. courier pick up).
- Maintain a list of **Bad Debts written off**.
- Work with the CFO, Accounting Manager-Projects and Others on **the annual and ad hoc review of the firm’s AFDA (allowance for doubtful accounts).**:

- Perform **other** Collections, Credit and Accounting duties as required.
- Proactively **identify opportunities** to improve the firm’s Collections and Credit processes, to achieve and maintain a high standard of Efficiency and Effectiveness.

Skills & Qualifications
- Post-secondary degree in Accounting, Business or Similar.
- Experience in a similar role, preferably in an engineering or professional services environment.
- Excellent interpersonal and communications skills.
- Strong analytical and problem solving skills.
- Ability to think and work independently.
- Effective communication skills (written and verbal) at all organizational levels.
- Strong knowledge of MS Office Suite and Bluebeam with advanced Excel skills.
- Familiarity with Accounting Software, ideally in an ERP environment
- The HIDI Group is an equal opportunity employer and is committed to providing an inclusive workplace that is barrier-free and accessible employment practices in compliance Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If contacted for an employment opportunity, please advise Human Resources if you require an accommodation and we will work with you to meet your needs. Please note that due to the volume of applicants only those who will be considered for an interview will be contacted._

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