Procurement Administrator

1 month ago


Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.
- Position Summary:

- Provide timely, first line administrative support to the unit and the university community. Assists in all procurement related areas in accordance with the University's purchasing policy and regulations and with the unit's established procedures and guidelines. Act as liaison with other departments, communicate with clients on the status of their orders, and provide assistance to clients on the purchase of commodities. Contribute to the optimal use of the University's financial and material resources through effective management of the procurement process, while respecting the client’s requirements and obtaining the best value for the University.
Primary Responsibilities:

- Act as front line for Procurement Help Desk by providing daily procurement support and information to the University community using a JIRA support ticketing system and helpline.
- Daily allocation of purchase requisitions to Buyers using INB and McGill MarketPlace.
- Review and approve MMP related orders to ensure compliance with Procurement Policy and Governmental regulations.
- Review, update and approve University change orders including daily allocations to Buyers.
- Process and reconcile Pcard transactions as part of the Central Pcard Program.
- Provide support and reconcile custom brokerage related inquires.
- Process cancellation of purchase orders in both INB and McGill MarketPlace.
- Act as back up with respect to McGill Mobile Communication Program
- Administer McGill MarketPlace system based on end-user needs, requests and issues.
- Provide dedicated system support to the Buyers.
- Validate new vendor requests in compliance with the University Procurement Policy and unit procedures and guidelines.
- Vendor record creation, including McGill Service Providers, maintenance, modification and deactivation activities.
- Process direct deposit enrollments for active McGill Suppliers using INB, modification, deactivation
- Act as a liaison between the University, its clients and the suppliers on day-to-day process and system matters.
- Contribute to the on-going activities of the unit by performing miscellaneous procurement related tasks.

Other Qualifying Skills and/or Abilities
Proven ability to work well under pressure to meet deadlines. Demonstrated analytical skills. Ability to administer multiple activities and projects. Demonstrated ability to work in a computer-based environment using advanced spreadsheet skills, databases, as well as experience with Procurement related activities, advanced knowledge of the McGill Market Place (MMP), Banner (INB), Minerva and MS Teams (for training purposes). Proven ability to work autonomously and as part of a team. Demonstrated ability to troubleshoot, solve problems, take initiative, and prioritize workload. Familiarity with Procurement process, best practices and University and governmental regulations. Must be service oriented. English and French, spoken, written and read.
- Minimum Education and Experience:

- DEC III 3 Years Related Experience /

Hourly Salary:



(MUNACA Level G) $31.19 - $38.65
- Hours per Week:

- 33.75 (Full time)
Supervisor:

Supervisor Systems and Support
Position End Date (If applicable):

Deadline to Apply:

- 2023-08-23
- ._



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