Medical Secretary

1 week ago

Kingston, Canada Kingston Health Sciences Centre Full time

Under the supervision of the Program Manager of Genetics, the incumbent is responsible for assisting with the coordination of the genetics program including but not limited to: preparation and follow up of families for genetic assessment; review and tracking of patient results, completing appropriate literature and scientific reviews and any other items deemed a priority by the Program.

**DUTIES AND RESPONSIBILITIES**:

- Complete data entry for statistics tracking and other tracking as required. Assist with research studies, chart audits and other educational or quality opportunities.
- Pick-up and delivery of mail and supplies required. Receive, process clinic notes and reports; returning completed charts to the KRCC. (Medical Records).
- Input visit and testing data into SHIRE database. Track the receipt of patient test results and distribute patient test results with preliminary interpretation. Follow-up with outstanding patient test results, procedures, and tasks, assist with paperwork and organization of blood draw.
- Represent the Program on various committees or meetings if required. Liaise with other related fields and professionals as required.

**_NOTE: The above duties are representative but are not to be construed as all-inclusive._**

**BASIC QUALIFICATIONS**:

- **2-year Medical Secretarial College diploma or equivalent combination of education and experience.**:

- **2 years related secretarial experience in a genetics setting having conducted literature reviews and/or university setting within the last five years.**:

- Ability to work under pressure to meet deadlines
- Ability to problem-solve and prioritize
- Demonstrated ability to work independently
- Ability to access and complete forms available on the internet.
- Excellent interpersonal skills
- Working knowledge of genetics principles and theories.
- Excellent interpersonal and customer service skills.
- Strong organizational and time management skills.
- Ability to work closely with a team.
- Exceptional written, verbal and electronic communication skills.
- Intermediate level skills in MS Outlook, MS Word, MS Excel
- Proven ability to attend work regularly.
- Satisfactory criminal reference check and vulnerable sector search required.

**PHYSICAL REQUIREMENTS**:
The applicant must be able to meet the physical demands of this position.
- We thank all applicants, but only those selected for an interview will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices._
- If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team._

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