Project Administration
1 month ago
Stuart Olson has been positively impacting the businesses we serve, the communities in which we operate, and the lives we touch since 1911. Our rich history demonstrates our reach and diversity as an integrated, full-service organization serving the commercial and industrial markets.
Specializing in Turnaround and Maintenance services in the Industrial sector, Stuart Olson has proudly served the Canadian construction industry for over 100 years. We deliver confidence through a client-centered approach that ensures the highest quality of service, reducing risk, and delivering results.
Reporting to the Project Manager, the Project Administrator will be responsible for: time sheet processing, file maintenance, employee onboarding and daily reporting. They will work closely with the rest of the site team and offer support as needed.
Note: This position will require to work in Northen Ontario (In Timmins)
What You Will Be Working On
- Project Administration
- Prepare electronic timesheets based on field timesheets.
- Check security passes & ensure facility access only to authorized personnel.
- Ensure security and order are maintained within the facility
- Input timesheet data into SAP.
- Inputting data into Maximo.
- Reconcile payroll hours.
- Filing of timesheets.
- Update crew lists.
- Maintain employee files.
- Prepare daily force reports.
- Prepare daily swipe report.
- Monitor and order office supplies as required.
- Complete other administrative duties and reports as directed by the Project Manager and Site Supervisor.
- Onboarding
- Compile the required forms for new employees to complete.
- Collect safety and trade tickets from the new employees.
- Ensure that forms are completed correctly, and the required tickets are valid.
- Send the completed documents to payroll and human resources.
- Send the tickets to safety for the safety file.
What We Are Looking For
- High school Diploma
- 2-4 years’ administrative construction experience
- Advanced computer skills specifically in MS Excel, MS Word, and SAP an asset
- Highest standard of professional ethics, confidentiality, and integrity
- Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges
- Ability to effectively prioritize and execute tasks independently with strong time management skills to meet deadlines in a high-pressure environment
- Ability to forge, grow and maintain positive relationships
- Strong interpersonal, critical thinking, analytical and problem-solving skills
- Strong organizational skills, including effective prioritization and follow up
- Self-motivated, action oriented and ability to work collaboratively in a team environment or independently on routine tasks with a positive attitude and exceptional customer service
- Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment
- Superior written and verbal communication skills
Sudbury, ON
Safety, sustainability, collaboration, and integrity are core company values that encourage innovation and make a lasting difference in meeting the goals of our stakeholders and the communities in which we operate. We strongly support and encourage employees to get involved and give back in their local communities. We expect our employees to bring their best to work every day and in return, management recognizes and rewards employees for their valued contribution through competitive compensation, robust benefits, health and wellness programs, and learning development opportunities.
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