Controller/bookkeeper (Construction)

2 weeks ago

North Vancouver, Canada Humphries Construction Group Full time

Our client is a commercial construction management company located on the North Shore that specializes in design-build tenant improvements. Currently there is a vacancy for a full-time, experienced and competent Controller/Bookkeeper with 3+ years of full cycle accounting experience in the construction industry (required).

**KEY RESPONSIBILITIES**
- Protecting the financial health of the business,
- Effectively integrating attention to detail with deep understanding of the big picture,
- Establishing and enforcement of accounting policies, procedures, and controls,
- Maintaining the ethical integrity of accounting processes and transactions as per the Canadian Accounting Standards for Private Enterprises (ASPE),
- Proactively communicating and educating the team to ensure everyone understands how their roles interact and contribute to the financial success of the business,
- Corporate financial management,
- Cash flow management, and
- Management reporting

**QUALIFICATIONS**
- 3+ years of full cycle accounting experience in the construction industry (required) including Accounts Receivable and Accounts Payable,
- Project/job costing experience, and
- In depth working knowledge of Jonas Premium Construction Software (asset), Quickbooks
(required) and Excel.

**FUNCTIONAL TASKS**

**Accounts Payable**:

- Gather invoices, distribute for approval, follow up to ensure timely entry,
- Review before entering in accounting software (Jonas) to ensure correct billing, coding, and to ensure subtrade has not overbilled the approved PO amount,
- Enter invoices - adjusting for holdback as required,
- Monitor payments - Aged A/P,
- Cut cheques for subtrades when paid by customer, and send out once signed,
- Ensure WCB clearance prior to payment,
- Ensure all other expenses paid on a timely basis,
- Respond to all enquiries regarding outstanding payments, chase down unapproved invoices, resolve any payment issues and reconcile to vendor statements, and
- Employee expense reports

**Accounts Receivable / Job Set-Up / Billing**:

- Issue job# and set up job in accounting software upon receipt of job request and marked up signed estimate from PC/PM,
- Prepare billing lists for billing period (monthly billing on the last calendar day of the month), 3 days prior to billing date for each PM, complete with supporting documentation to support billing process,
- Follow up with PM’s on the monthly billing process to ensure timely payment for cash flow requirements,
- Prepare reconciliations, as required by customer,
- Prepare Statutory Declarations, as required,
- Clarify any discrepancies, monitor to ensure all expenses are billed as deemed appropriate,
- Follow up on Aged A/R - follow up with customers on any invoices outstanding over 15 days, and
- Escalate internally on any invoices over 30 days

**Project Accounting / Project Variance Analysis**:

- Monitor project costs as per approved estimate and change orders to ensure costs do not exceed approved amounts - address with PM when there is a discrepancy,
- Review project cost vs estimate / billing at end of project - prepare report for PM, and
- Other job cost analysis as required

**Payroll**:

- Prepare bi-monthly payroll through Payworks,
- Employee terminations - determine final pay, vacation payout, and submit ROE within statutory requirements,
- Year end - Payroll reconciliation and T4 preparation, and
- Track vacation time for all employees

**Cash Flow Management / Monthly CF Forecasting**:

- Monitor cash flow to ensure it remains healthy and to anticipate any issues

**Banking**:

- Monitor bank account - daily online,
- Identify and post any transactions to Jonas,
- Ensure cash flow requirements are met,
- Ensure credit cards are kept current (currently 8 credit cards - transactions to be entered and reconciled monthly),
- Bank deposits, and
- Monthly reconciliations of Visa statements

**Regulatory Requirements**:

- Monthly - Corporate Tax and GST remittances,
- Quarterly - WCB, EHT remittances, and
- Monitor and respond to any enquiries, audit requirements, etc.

**Bonding Requirements**:

- Quarterly - Bonding company - Update quarterly financials and WIP report

**Financial Reporting**:

- Monthly reconciliation of bank accounts and GST. Monitor Financial Statements to ensure accuracy and reliability of data throughout the fiscal year,
- Prepare all year end accounting schedules, reconcile accounts, adjusting journal entries, etc. for external accounts to finalize year-end adjustments, financial statements, and corporate taxes, and
- Year end - review all projects for over/under billing adjustment for year end reporting revenue adjustment

**Management Reporting / Profit Analysis**:

- Prepare and review weekly aged A/R and A/P reports prior to weekly staff meetings - copies to President,
- Project reconciliations and financial review and assessment on completion,
- Develop monthly management report (including comparative analysis) and produce other report

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