Controller/bookkeeper (Construction)

2 weeks ago

Vancouver, British Columbia, Canada Humphries Construction Group Full time
Our client is a commercial construction management company located on the North Shore that specializes in design-build tenant improvements.

Currently there is a vacancy for a full-time, experienced and competent Controller/Bookkeeper with 3+ years of full cycle accounting experience in the construction industry (required).


KEY RESPONSIBILITIES

  • Protecting the financial health of the business,
  • Effectively integrating attention to detail with deep understanding of the big picture,
  • Establishing and enforcement of accounting policies, procedures, and controls,
  • Maintaining the ethical integrity of accounting processes and transactions as per the Canadian Accounting Standards for Private Enterprises (ASPE),
  • Proactively communicating and educating the team to ensure everyone understands how their roles interact and contribute to the financial success of the business,
  • Corporate financial management,
  • Cash flow management, and
  • Management reporting

QUALIFICATIONS

  • 3+ years of full cycle accounting experience in the construction industry (required) including Accounts Receivable and Accounts Payable,
  • Project/job costing experience, and
  • In depth working knowledge of Jonas Premium Construction Software (asset), Quickbooks
(required) and Excel.

FUNCTIONAL TASKS

Accounts Payable:

  • Gather invoices, distribute for approval, follow up to ensure timely entry,
  • Review before entering in accounting software (Jonas) to ensure correct billing, coding, and to ensure subtrade has not overbilled the approved PO amount,
  • Enter invoices adjusting for holdback as required,


 Monitor payments
  • Aged A/P,
  • Cut cheques for subtrades when paid by customer, and send out once signed,
  • Ensure WCB clearance prior to payment,
  • Ensure all other expenses paid on a timely basis,
  • Respond to all enquiries regarding outstanding payments, chase down unapproved invoices, resolve any payment issues and reconcile to vendor statements, and
  • Employee expense reports

Accounts Receivable / Job Set-Up / Billing:

  • Issue job# and set up job in accounting software upon receipt of job request and marked up signed estimate from PC/PM,
  • Prepare billing lists for billing period (monthly billing on the last calendar day of the month), 3 days prior to billing date for each PM, complete with supporting documentation to support billing process,
  • Follow up with PM's on the monthly billing process to ensure timely payment for cash flow requirements,
  • Prepare reconciliations, as required by customer,
  • Prepare Statutory Declarations, as required,
  • Clarify any discrepancies, monitor to ensure all expenses are billed as deemed appropriate,
  • Follow up on Aged A/R follow up with customers on any invoices outstanding over 15 days, and
  • Escalate internally on any invoices over 30 days

Project Accounting / Project Variance Analysis:

  • Monitor project costs as per approved estimate and change orders to ensure costs do not exceed approved amounts
  • address with PM when there is a discrepancy,
  • Review project cost vs estimate / billing at end of project prepare report for PM, and
  • Other job cost analysis as required

Payroll:

  • Prepare bimonthly payroll through Payworks,
  • Employee terminations determine final pay, vacation payout, and submit ROE within statutory requirements,


 Year end
  • Payroll reconciliation and T4 preparation, and
  • Track vacation time for all employees

Cash Flow Management / Monthly CF Forecasting:

  • Monitor cash flow to ensure it remains healthy and to anticipate any issues

Banking:

  • Monitor bank account daily online,
  • Identify and post any transactions to Jonas,
  • Ensure cash flow requirements are met,
  • Ensure credit cards are kept current (currently 8 credit cards transactions to be entered and reconciled monthly),
  • Bank deposits, and
  • Monthly reconciliations of Visa statements

Regulatory Requirements:

  • Monthly
  • Corporate Tax and GST remittances,


 Quarterly
  • WCB, EHT remittances, and
  • Monitor and respond to any enquiries, audit requirements, etc.

Bonding Requirements:


 Quarterly
  • Bonding company
  • Update quarterly financials and WIP report

Financial Reporting:

  • Monthly
reconciliation of bank accounts and GST. Monitor Financial Statements to ensure accuracy and reliability of data throughout the fiscal year,

  • Prepare all year end accounting schedules, reconcile accounts, adjusting journal entries, etc. for external accounts to finalize yearend adjustments, financial statements, and corporate taxes, and


 Year end- review all projects for over/under billing adjustment for year end reporting revenue adjustment

Management Reporting / Profit Analysis:

  • Prepare and review weekly aged A/R and A/P reports prior to weekly staff meetings copies to President,
  • Project reconciliations and financial review and assessment on completion,
  • Develop monthly management report (including comparative analysis) and produce other report

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