Supervisor, Customer Service and Quality

2 days ago


Edmonton, Canada SIRVA Full time

**Responsible for**:
1) quality assurance as related to agents’ and drivers’ compliance with policies and regulations;
3) service failure processing and quality compliance for the Government of Canada contract.

FUNCTIONS AND RESPONSIBILITIES
45%Agent and Driver Quality Assurance
- Receive quality/compliance-related issues regarding agents and drivers; investigate, document, and follow up with communications for remediation
- Manage insurance compliance and tracking (policy expirations, coverage levels) for Canadian agencies and Canadian drivers (domestic and cross-border)
- Update truck/trailer equipment certification/registration and maintenance records
- Provide agents with applicable branding standards for new or repainted equipment
- Receive, adjudicate and record Certified Labour Program abstracts (or attestations) for drivers and agency staff; monitor certification expiries and proactively advise affected parties; recommend fines where appropriate
- Process and prepare monthly /quarterly driver and agency Quality reports; publish as necessary
- Determine Van Foreman of the Year and assist with same for Agent of the Year for each of Allied and North American
- Create and distribute to management the monthly Quality of Service Audit (QSA) report for Allied and North American
- Liaise with third-party research (survey) company to ensure customer satisfaction survey matters are handled
- Provide ad-hoc or organized training for agents; answer inquiries for agents/drivers
- Determine annual Quality Award winners, create communications, procure, and distribute trophies
- Collaborate with Operations regarding annual driver appreciation week activities (communications, awards)
- Participate in Quality Committee, provide information and insights, modify policy documents as necessary

20%Customer Service
- Direct agents to supporting documents (tariff, policies) to uphold rules
- Respond to customer complaints with the intent to resolve at the supervisor level.
- Assist customers with delay compensation and service solutions that will aid in a fair and satisfactory outcome

20%Customer Service Team Supervision
- Approve CSR/ Service Excellence Specialist requests for delay compensation and billing adjustments for customers
- Analyze production reports and review the CSR/SES work performance to provide additional training for areas in need of improvement
- Offer guidance and alternatives that will benefit both the customer and SIRVA
- Ensure proper tracking is maintained; prepare report insights to identify patterns and/or problem areas requiring improvement
- Ensure appropriate actions in response to real-time customer satisfaction survey Red Flag alerts are being performed; review weekly with CSR/SES
- Maintain ongoing communication and training to ensure that CSR/SES are aware of current company requirements, regulations, and compliance issues
- Schedule reps by work experience and skill set to effectively meet the department’s hours of service with maximum impact on customer satisfaction and minimum abandoned calls
- Provide justification for summer temp assistance when/if necessary; work with HR on recruiting; ensure proper onboarding/training
- Work with third-party social media management provider to respond to complaints by providing ample information to reply to customer online

15%Government Contract Compliance
- Receive service failure notices from Government of Canada; maintain records in tracking database; provide reporting to management
- Investigate service quality issues and assign liable parties; submit payment requisitions or prepare service failure protests/appeals (business cases) where warranted
- Request and record agencies' compliance with required certifications (e.g., insurance, warehouse inspections)
- Recommend remedial actions for agents to Manager, Government Services; provide input to improving the Quality Assurance Plan as required

QUALIFICATIONS AND PREFERRED SKILLS
- Excellent verbal and written communication skills; interpersonal and negotiation expertise a must
- Leadership experience in all facets of group dynamics and team cohesiveness, ability to delegate as needed
- Ability to support multiple functions and/or a portion of a business segment with limited guidance by manager
- Must be pleasant and prepared to build long-term relationships with the customers/agents and internal staff
- Integrity and professionalism a must, including respect for privacy and confidentiality
- Proficient in Microsoft Office (Outlook, Excel, Word)
- Requires a minimum of five years’ quality assurance or customer service experience, and a background in moving services operations, claims, or revenue accounting is helpful
- Bilingual (French/English) an asset, but not required

EDUCATION AND CERTIFICATION REQUIREMENTS
- Business administration diploma or degree preferred and/or adequate experience in the moving industry or other similar service business

SIRVA brings together strong, colla



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