Office Manager
2 weeks ago
**Job Information**:
Job Requisition ID: 45922
Ministry: Public Safety and Emergency Services
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Regular/Temporary: Temporary (2 Years)
Scope: Open Competition
Closing Date: August 8, 2023
Classification: Administrative Support 5 (AS5)
**About Us**:
The Law Enforcement and Oversight (LEO) Branch provides specialized programs to advance the public security mandate of the Ministry of Public Safety and Emergency Services, including the provision of adequate and effective policing and specialized law enforcement programs in Alberta through the administration of the Police Act, Peace Officer Act, Security Services and Investigators Act, the Body Armour Control Act and the Provincial Police Service Agreement.
**Role**:
Reporting to the Executive Director of the LEO Branch, this position provides a comprehensive range of internal administrative and office management activities to support Branch management and staff. As the Office Manager, you will deliver senior administrative assistance, conduct effective and efficient Branch operations, and ensure consistency with Ministry and GoA administrative policies and procedures. You will also provide assistance to 7 Directors and staff of the units within the Branch, as well as assistance to the Assistant Deputy Minister’s Office.
The position duties include but are not limited to;
- Ensuring coordinated and timely responses are provided to inquiries and correspondence that are assigned to the Branch, such as briefing notes and Action Request (ARs).
- Coordinating Executive Director’s calendar’s, including scheduling appointments and meetings, coordinating arrangements for business travel, working sessions and committee meetings, preparing and/or reviewing expense claims.
- Providing financial support by managing the purchasing of supplies and services and other procurement.
- Providing position management, recruitment, and general data entry to support managers and employees in initiating Human Capital Management (HCM) transactions (create/update positions, raising/updating job requisitions, acting assignments, extending probation, and some employee data changes). Delivering other administrative services that are essential to effective and efficient organization and operation of the Branch.As the Office Manager, you must demonstrate initiative, creativity, and sound judgement to develop and implement administrative procedures and processes that improve Branch operations and enhance support provided to the Ministry. You must also be able to effectively present information developed by the Branch Directors and staff; develop internal administrative tracking and information retrieval processes; interpret administrative guidelines in unusual or complex situations; and resolve related issues.
**Qualifications**:
A high school diploma and three years of related experience, or equivalent. Experience using the Action Request’s Tracking System (ARTs) is also required.
The following will be considered assets:
- Experience with preparation of professional correspondence, briefing materials and other written forms of communication;
- Previous or current experience leading teams and others; Familiarity with financial accounting concepts (such as; general ledger, assets, revenue, expenses, or liabilities) and procurement (such as; supply inventory and contract management).Equivalency: 1 year of experience for 1 year of education OR 1year of education for 1 year of experience
**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
This link will assist you with understanding competencies:
**Creative Problem Solving**: Ability to gather information from varied sources, analyze and interpret the information to formulate reports and make decisions related to case planning.
**Agility**:Ability to prioritize competing workload pressures in an effective manner and contribute to the organizational goals.
**Drive for Results**: Sets and accomplishes goals and priorities in order to deliver outcomes consistent with departmental objectives and directives.
**Building Collaborative Environments**: Ability to work cooperatively and collaboratively with a variety of teams within the workplace, and other Government ministries/agencies to meet client and ministry goals and objectives.
**Developing Networks**: Ability to interact positively, build relationships, lead teammates, and work effectively with others.
**Salary**:
$1,884.99 to $2,307.87 bi-weekly ($49,198 - $60,235 per year)
**Notes**:
There is one temporary (2 year) position.
This position works Monday to Friday, 36.25 hours a week.
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