Executive Assistant

4 weeks ago

Fort Saskatchewan, Canada Pure Life Healthcare Management Full time

**About Us**:
**About the Role**:
The Executive Assistant supports the day-to-day operations of the office of the CEO and Executive Team, and is integral to operational planning, managing executive communication, monitoring deadlines, and protecting the CEO’s time. The EA will help train new staff on the executive team and will develop strong internal and external relationships that earn trust and build confidence.

**Expected Outcomes**:

- Administrative Support

○ Provide administrative support to the CEO and the Executive Team, manage schedules, appointments, and travel arrangements as needed.

○ Participate in remote meetings and occasional on-site work as required.

○ Manage special projects and assignments as delegated.
- Communication

○ Prepare, compose and edit a variety of documents, including highly confidential correspondence, memoranda, presentations, reports, contracts and proposals of exceptional quality, including those for the board and executive audiences.

○ Assist in the development and execution of campaigns, collaborating with various team members to ensure success.

○ Serve as a liaison between the executive team and investors, maintaining strong relationships and facilitating communication.
- Expense Management

○ Diligently manage expenses for the CEO and Executive Team and work closely with Accounting to ensure approvals and invoices are paid in a timely manner.
- Planning & Control

○ Update and maintain electronic files and project documents.

○ Anticipate future tasks and needs and prepare accordingly. Maintain ongoing task list for the CEO.
- Board Support

○ Manage the Board meeting schedule, maintain up-to-date Executive and Governance Committees’ planning calendars and ensure communication to management and relevant staff regarding changes to key dates and deliverables.

○ Assist with the establishment and tracking of meeting agendas, and the flow of items through the Executive and Governance Committees (as appropriate) to the Board.

○ Maintain a consistent and appropriate format for Board and committee meeting documents and work with governance and legal staff to ensure the information meets established standards and requirements.

○ Manage the Board meeting materials, including aggregating, reviewing, and working with senior leadership to create high-quality Board meeting packages for Board members and management.

**OUR SHARED VALUES**:
**Integrity**
- We serve every individual fairly, honestly, ethically and respectfully. We fulfill our mission with empathy and transparency. We honour every client and provide a safe space to heal._

**Compassion**
- We understand and deeply care about the diverse needs of our clients, staff and community. We provide non-judgmental services to provide a safe space to heal. _

**Innovation**
- We find new and evidenced-based ways to provide a clear path to services that are easily accessible, caring, and right for each individual. We continually seek to make our systems more responsible, efficient, and effective. _

**Accountability**
- We are stewards of an important service and we are accountable to our partners, staff, and clients._

**Collaboration**
- We strive to work together with each other and with our partners to serve our clients and achieve our vision._

**Competencies**:
**#1 Highly organized**

Able to execute tasks in a fast-paced, demanding environment, managing multiple priorities effectively

**#2 Flexible**

Able to work outside regular business hours when required

**#3 Highly detailed**

Impeccable time management skills and strong attention to detail

**#4 Strong work ethic**

Acts with a sense of urgency and purpose

**#5 Decisive**

Solves problems

**#6 Integrity**

Sets a positive example and ensures confidentiality of sensitive information

**#7 Proficient**

**#8 Communication**

Exceptional written and verbal English

**Skills, Qualifications and Track Record**:
**Must-haves**
- 5+ years of senior support to C-suite executive
- MS Office Suite proficiency
- Conscientious self-starter who enjoys working in a team environment, needs minimum supervision, and can cope effectively under pressure with shifting priorities.

**Nice-to-haves**
- Board experience is beneficial.

**Commitments**

Medical clinic at southpointe is an equal opportunity employer and employs personnel without regard to race, creed, color, religion, sex, ethnic origin, ancestry, age, place of origin, physical or mental disability, citizenship, sexual orientation, marital or family status.

It is our policy to select the best qualified person for each position within our organization on the basis of demonstrated ability, experience, training and potential.

This policy applies to all of our employment and personnel practices, including decisions regarding hiring, transfer, promotion, demotion and dismissal.
- Thank you for your interest_

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (require

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