Executive Assistant

3 days ago

Edmonton, Canada Ketek Group Inc. Full time

**Position Background**:
This is not your typical EA role. The Executive Assistant acts as an extension of the Executive team and manages a number of projects as part of corporate initiatives. It is crucial that the Executive Assistant be well-organized, have strong time-management skills, and be able to adapt to changing priorities quickly.

**Why work for us?**
- 100% Employer funded health, dental, and vision coverage
- RRSP matching program
- Retention Bonus
- Competitive wages and flexible vacation

**Core Duties**:

- Maintain document control of all documents within the library
- Maintain Ketek’s electronic competency system and provide training to new employees
- Act as the key point of contact for all projects related to Ketek’s inhouse system that is currently under development
- Add information into the system (i.e. documents, formal hazard assessments, competency requirements)
- Follow up with stakeholders to ensure testing of new modules is taking place and provide feedback to programmers
- Provide administrative support for management of properties and payments
- Act as the site manager for the onsite storage facility
- Provide assistance / coverage for reception if needed

**Working Conditions**:
Physical Demands
- Regularly required to stand/sit, talk/hear, use hands/fingers to operate a computer and telephone, stoop, and kneel
- Prolonged exposure to computer screens

Work Environment
- Office environment (95%); Yard Environment (5%)
- May be required to work weekends and outside of regular office hours

**Qualifications and Skills**:
Required
- 5 years of related administrative experience
- Proficient with MS Office and the Google Suite
- Excellent writing and analytical skills
- Expert multi-tasker - Must be able to adapt to changes and handle multiple priorities

Preferred
- Experience with implementation of a new system
- Experience in the oil and gas industry
- Experience with an employee competency system

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

**Experience**:

- Administrative: 5 years (preferred)

Work Location: In person

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