Finance and Admin. Manager

3 weeks ago

Vancouver, Canada Alma Mater Society of UBC Vancouver Full time

The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.

**Position title**: Finance and Admin Manager (Finance & Administration Office)

**Department**: Administration/Finance

**Reports to**: Controller

**Supervises**: 4-5 union employees

**Employee status**: Permanent Full Time

**Hours per week**: 37.5/hr per week - Monday to Friday, 9:00 am to 5:00 pm

**Compensation**: Extended Health and Dental package, Pension/RRSP matching, Meal plan, Hybrid Work, Professional Development Opportunities

**Salary Range**: $80,000 - $85,000
About the AMS
The Alma Mater Society (AMS), established as a formal constitution of UBC’s student organization in 1915, is UBC’s official student union and is the largest student union in Canada. Operating as an independent organization of UBC, the AMS advocates students’ interests and provides opportunities for their growth and advancement. The AMS represents over 56,000 undergraduate and graduate students and its priorities are determined by these members. In addition to offering services to students, the AMS is an advocate of students’ issues and ensures the needs of students are presented to the University administration and the provincial and federal governments. The AMS Nest is located on the traditional, ancestral and unceded land of the Musqueam people.
Every student at UBC is part of the AMS and the AMS is the manifestation of a shared student experience. From providing advocacy, to student services that support health and education, to reducing student debt, the AMS fights for student interests to the University and all levels of government so that all students can succeed in life and take ownership over their time at the University of British Columbia. The AMS is student-led, student-focused, and always student-first.
Position Purpose

**Responsibilities**:

- Ensure smooth operation of the Finance and Administration department in regard to Accounts Receivable and Revenue recognition using our Computerized Accounting System. Verify accounts receivable reconciliations to ensure a match with the GL accounts for all revenues and ensure collections are up to date
- Support financial stability by analyzing results; monitoring variances; identifying trends; and recommending actions to management
- Participate and support the financial planning process for budgeting and forecasting
- Assist with accounting software upgrades which will require analysis, liaising with users, information systems department, and software support firms
- Manage a team to ensure they are meeting timelines, performance expectations, and goals
- Prepare training programs and update procedure manuals within the finance team
- Oversee all lease/rent agreement payments from tenants, vendors and sponsors
- Assist with year
- end reconciliation and preparation for audit purposes
- Support the maintenance of the Point of Sales System and oversee cash out reports on daily basis
- Responsible for Revenue E-Commerce platform and response to refund and chargeback queries
- Review and verify the Fund activities and distribute Fund reports
- Review risk assessment for insurance requests as required
- Self-assessed PST and withholding taxes on non-resident payment requests
- Co-lead the administrative functions of the society
- Contribute to the overall Finance team goals in alignment with the AMS strategic plan
- Collaborate with and support the student Finance Team under Student Finance portfolio which can include advising executives and the finance team with student fees and levies as they pertain to AMS Code and bylaws, attending and advising in student led committees, and working with the VP Finance on plans and reports for the Health and Dental Fund
- Other duties as assigned

Qualifications and Experience
- Chartered Professional Accountant (CPA) designation required
- Bachelor’s degree in Finance, Commerce, Economics, or a related field
- Experience managing complex budgeting processes
- Experience in general ledger functions and the month-end/year-end close process
- Strong financial, analytical, customer service and coaching skills
- Experience with creating financial statements and financial reporting
- Excellent communication skills, including written, verbal and interpersonal skills (ability to develop and maintain effective working relationships within all levels of the organization)
- Ability to think strategically and participate in business planning and forecasting
- Flexible and adaptable with a willingness to learn
- Good organizational skills, ability to prioritize tasks, delegate where appropriat

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