Site Administrator
3 weeks ago
Oracle Group, a dynamic sales and marketing start-up company, is seeking a dedicated and customer service-oriented individual to join our team as a Site Administrator. In this role, you will play a crucial part in assisting the on-site staff and supporting the Head Administrator and VP of Operations in the successful execution of upcoming pre-construction development projects.
**Responsibilities**:
- Customer Service: Provide exceptional customer service to clients, potential buyers, and other stakeholders by addressing inquiries, resolving issues, and ensuring a positive experience throughout the pre-construction phase.
- Administrative Support: Assist the on-site staff by performing various administrative tasks such as data entry, file management, document preparation, and maintaining project databases.
- Communication and Coordination: Maintain effective communication channels between the on-site staff, head office, and external parties involved in the pre-construction projects. Coordinate meetings, appointments, and site visits as required.
- Documentation and Reporting: Prepare and maintain accurate documentation related to project progress, client interactions, and administrative activities. Generate reports and update project status to assist the Head Administrator and VP of Operations.
- Team Collaboration: Work collaboratively with the on-site staff and other team members to ensure seamless operations and deliver exceptional service. Contribute ideas and suggestions to improve processes and enhance customer satisfaction.
**Requirements**:
- Customer Service Skills: Strong interpersonal skills with a customer service mindset. Ability to communicate effectively and professionally, both verbally and in writing.
- Attention to Detail: Demonstrated ability to maintain accuracy and pay close attention to detail while managing multiple tasks and priorities.
- Organization and Time Management: Excellent organizational skills to handle administrative tasks efficiently. Proven ability to prioritize work effectively and meet deadlines.
- Team Player: A positive attitude and willingness to work collaboratively in a team environment. Ability to establish and maintain cooperative working relationships with colleagues.
- Problem-Solving: Strong problem-solving skills to address customer inquiries and resolve issues promptly and effectively.
- Flexibility: Adaptability to work in a fast-paced and evolving start-up environment. Willingness to take on additional responsibilities as needed.
- Experience: Previous administrative experience is a requirement, and experience in the real estate industry is an asset.
**Job Type**: Contract
Contract length: 12 months
**Salary**: $19.00-$24.00 per hour
**Benefits**:
- On-site parking
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekend availability
Supplemental pay types:
- Overtime pay
Ability to commute/relocate:
- Greater Toronto Area, ON: reliably commute or plan to relocate before starting work (preferred)
**Education**:
- Secondary School (preferred)
**Experience**:
- Administrative experience: 1 year (preferred)
- Customer service: 1 year (preferred)
**Language**:
- English (preferred)
Shift availability:
- Day Shift (preferred)
Work Location: In person
Application deadline: 2023-07-24
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