Leasing & Site Administrator

1 month ago

Toronto, Canada BentallGreenOak Full time

**Leasing & Site Administrator**

**99 Gerrard | Toronto, ON**

**Who We Are**:BentallGreenOak is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BentallGreenOak serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the globe. BentallGreenOak has offices in 27 cities across thirteen countries with deep, local knowledge, experience, and extensive networks in the regions where we invest in and manage real estate assets on behalf of our clients in primary, secondary and co-investment markets. BentallGreenOak is a part of SLC Management, which is the institutional alternatives and traditional asset management business of Sun Life.

BentallGreenOak promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment.

**The Opportunity**:The Leasing & Site Administrator will be responsible for the day-to-day leasing and administration of the property.

**What you will do**:

- Respond to leasing inquiries in order to secure an appointment to view the property
- Professionally and courteously handle all telephone and ‘walk-in’ enquiries from residents
- Assist in the maintenance of the customer database and ensure that all leads traffic and interactions are documented appropriately
- Provide administrative support
- Maintain a comprehensive knowledge of product, including availability of suite types and layouts, common areas and amenities of the building, surrounding neighborhood and value-added services provided
- Carry out other duties and/or procedures related to the marketing, rental and administration of suites as may be assigned from time to time
- Assist in maintaining a high level of client satisfaction and public relations which will include all forms of communications with the residents
- As part of the overall team, maintain goodwill of customer during service period and promote the organization to existing and potential customers
- Maintain excellent tenant relations within the assigned property
- Provide prompt and courteous service to prospective and current residents, focusing on their individual needs and wants;
- Administering move-in deposits and move-out balances
- Assigns resident parking in addition to issuing visitor parking passes and maintaining an up-to-date log
- Administration of sublets, assignments, and termination notices
- Maintain all resident information received in accordance with Privacy rules and regulations
- Maintaining good resident relations, handling and documenting resident complaints and any emergencies in the building which occur during, over and above office hours
- Process changes to residents, co-tenants, occupants, guarantors, PAP conditions and other administrative matters
- Ensure that all deposits are paid and deposited in a timely manner and entered into the relevant accounts on the property management database
- Assist Community with rental arrears; preparing and delivering rental reminders, follow-up phone calls or door knocking.
- Support in conducting move in, move out and suite turnover inspections.
- Support in preparing resident arrival and key package, in addition to ensuring smooth move-in and move-out coordination, booking elevators where applicable.
- Rectify any resident issues that may arise and escalate as required
- Manage purchase orders - create, receive and ensure accuracy
- Maintain an orderly office area
- Other related duties as required, such duties may include lifting.

**Sustainability**:

- Participate in community and charitable events that involve the property, its tenants or employees;
- Assist in the implementation of BentallGreenOak’s sustainability and engagement programs at the property;
- Embrace and pro-actively support BentallGreenOak's culture of environmental sustainability, and corporate and social responsibility.
- Supports team goals, objectives, operations and strategy for properties outlined by management;
- Other duties within the scope, spirit and purpose of the job, as requested by management.

**Who you are**:

- **Education**: A College or University education in a business field would be considered an asset.
- **Experience**: A minimum of two (2) years of relevant work experience in a busy client facing environment is required, preferably retail, hospitality or property management.
- Knowledge of the Residential Tenancies Act and Residential Lease Agreements an asset
- Attention to detail and accuracy, good judgment, communication skills (listening, verbal and written), initiative and creativity, excellent oral and written communication and presentation skills; ability to

  • Leasing & Site Administrator

    1 month ago

    Toronto, Canada BGO Full time

    **Leasing & Site Administrator** **Toronto, ON** **Who We Are**: BGO is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BGO serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and...

  • Leasing & Site Administrator (Contract)

    4 weeks ago

    Toronto, Canada BentallGreenOak Full time

    **Leasing & Site Administrator (10 Month Contract)** **299 Campbell Ave | Toronto, ON** **Who We Are**:BentallGreenOak is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BentallGreenOak serves the interests of more than 750 institutional clients with expertise in the asset management...

  • Leasing Agent

    1 month ago

    Toronto, Canada amelin property management Full time

    We are looking for a **Leasing Agent / Site Administrator**. This will be a full-time live out position in our main office located at 155 Balliol St, Toronto. Responsibilities include - Welcoming visitors/tenants by greeting them, in person or on the telephone; - Answering incoming calls on multi-line telephones and referring inquiries. - Sorting out mail...

  • Leasing Agent

    1 month ago

    Toronto, Canada amelin property management Full time

    We are looking for a **Leasing Agent / Site Administrator**. This will be a full-time live out position in our main office located at 155 Balliol St, Toronto. Responsibilities include - Answering incoming calls on multi-line telephones and referring inquiries. - Showing units currently available for rent - Filing (manual & electronic) - General office...

  • Lease Administrator

    4 weeks ago

    Toronto, Canada Colliers Full time

    Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader....

  • Leasing Administrator

    4 weeks ago

    Toronto, Canada Allied Full time

    Allied is looking for a **Leasing Administrator** to join our team in Toronto. At Allied, everything starts with purpose. In the role of **Leasing Administrator**, you will support the day-to-day activities of our Leasing team through a broad range of administrative tasks. In effect, you will help develop the relationships that define Allied’s position...

  • Lease Administrator

    1 week ago

    Toronto, Canada BGIS Full time

    Who We Are BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320...

  • Lease Administrator

    6 days ago

    Toronto, Canada EASYLEASE CORP Full time

    **Easylease Corp** is a Canadian based leasing company specializing in equipment leasing and financing throughout Canada. We have the need for a Junior Lease Administrator to work in a fast paced and challenging work environment with abundant opportunity for growth. **Duties: Lease Administrator / Sales Coordinator** - Daily communication with customers,...

  • Leasing Administrator

    2 days ago

    Toronto, Canada The Daniels Corporation Full time

    **Available Position**: **leasing administrator**: At Daniels, you will work with passionate leaders across the real estate development process to make purposeful change and bring communities to life. The Daniels Corporation builds with a passion for creating vibrant communities in every sense of the word. Daniels looks beyond the bricks and mortar,...

  • Lease Administrator Drafting

    1 month ago

    Toronto, Canada Chad Management Group Full time

    Full Time Lease Administrator **Responsibilities**: - Prepare, execute, and manage lease agreements - Negotiate lease terms with tenants - Track lease payments and ensure that all payments are received on time - Resolve lease disputes - Maintain lease records - Provide leasing information to prospective tenants Qualifications: - Bachelor's degree in...

  • Lease Administrator

    1 month ago

    Toronto, Canada BGO Full time

    **Lease Administrator (Contract)** **1 York | Toronto, ON** BGO promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and...

  • Lease Administrator Drafting

    1 month ago

    Old Toronto, Canada Chad Management Group Full time

    Full Time Lease Administrator The Lease Administrator is responsible for the administration of all leases for the company. This includes the preparation, execution, and management of lease agreements. The ideal candidate will have a strong understanding of real estate law and a proven track record of success in a leasing role. Responsibilities: Prepare,...

  • Lease Administrator Drafting

    1 month ago

    Old Toronto, Canada Chad Management Group Full time

    Full Time Lease Administrator The Lease Administrator is responsible for the administration of all leases for the company. This includes the preparation, execution, and management of lease agreements. The ideal candidate will have a strong understanding of real estate law and a proven track record of success in a leasing role. Responsibilities: Prepare,...

  • Lease Administrator Drafting

    1 month ago

    Old Toronto, Canada Chad Management Group Full time

    Full Time Lease Administrator The Lease Administrator is responsible for the administration of all leases for the company. This includes the preparation, execution, and management of lease agreements. The ideal candidate will have a strong understanding of real estate law and a proven track record of success in a leasing role. Responsibilities: Prepare,...

  • Lease Administrator Drafting

    1 month ago

    Toronto, ON, Canada Chad Management Group Full time

    Full Time Lease Administrator The Lease Administrator is responsible for the administration of all leases for the company. This includes the preparation, execution, and management of lease agreements. The ideal candidate will have a strong understanding of real estate law and a proven track record of success in a leasing role. Responsibilities: Prepare,...

  • Leasing and Site Administrator

    1 day ago

    Toronto, Canada BentallGreenOak Full time

    _**Who We Are**:_B_entallGreenOak is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BentallGreenOak serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the...

  • Leasing Administrator

    1 month ago

    Toronto, ON, Canada DMS Property Management Full time

    The DMS Group is currently seeking a  Leasing administrator  to join our team in  North York . The Property Administrator/Leasing Agent works under the direction of the Property Manager to oversee the administrative and maintenance operations of a particular portfolio/development. They will be responsible for meeting all contractual obligations and...

  • Leasing Administrator

    1 month ago

    Old Toronto, Canada DMS Property Management Full time

    The DMS Group is currently seeking a Leasing administrator to join our team in North York. The Property Administrator/Leasing Agent works under the direction of the Property Manager to oversee the administrative and maintenance operations of a particular portfolio/development. They will be responsible for meeting all contractual obligations and...

  • Leasing Administrator

    1 month ago

    Old Toronto, Canada DMS Property Management Full time

    The DMS Group is currently seeking a Leasing administrator to join our team in North York. The Property Administrator/Leasing Agent works under the direction of the Property Manager to oversee the administrative and maintenance operations of a particular portfolio/development. They will be responsible for meeting all contractual obligations and...

  • Leasing Administrator

    1 month ago

    Old Toronto, Canada DMS Property Management Full time

    The DMS Group is currently seeking a Leasing administrator to join our team in North York. The Property Administrator/Leasing Agent works under the direction of the Property Manager to oversee the administrative and maintenance operations of a particular portfolio/development. They will be responsible for meeting all contractual obligations and...