Human Resources Assistant

3 weeks ago

Oshawa, Canada Lakeridge Health Full time

**Non-Union**

Position Title: Human Resources Assistant

Program: Human Resources

Status: Temporary Full Time - 12 months

**Salary**: $24.25 - $28.88 per hour

Site: Lakeridge Health Oshawa

Posting: UNEX - 2300000375

This position is open to all qualified applicants commencing February 7, 2023 and closing at 11:59pm on February 15, 2023.

JOB SUMMARY:
The Human Resources Assistant provides support and assistance to the Human Resources service through provision of administrative services for departments and Human Resources staff.

KEY RESPONSIBILITIES:

- Answering the telephone and transferring calls to appropriate Human Resources staff member;
- Answering general inquiries as appropriate;
- Greeting employees and the general public who are looking for Human Resources services;
- Receiving documents via fax, hand delivered mail and ensuring the appropriate human resources contact receives the document in a timely fashion;
- Opening mail and distributing mail as appropriate
- Creating letters for employees confirming employment, salary, and hours of work
- Keying all performance appraisals, banking, tax and employee information
- Ensuring current and terminated employee filing is kept up to date;
- Ensuring all files are kept secure;
- Ensuring employee documents are filed accurately;
- Preparation of files for legal requests
- Preparing log sheets and purging employee files and arranging for off site storage
- Processing Invoices through SAP system
- Maintaining/Ordering office supplies;
QUALIFICATIONS:

- Office Administration Diploma or an equivalent combination of education and experience;
- Minimum 2 years experience in an office environment;
- Knowledge of Human Resources Management an asset;
- superior customer service skills;
- proven ability to function as a supportive team member;
- proven ability to adhere to a high standard of confidentiality;
- intermediate Microsoft Office skills (Word, Excel, Outlook, Powerpoint);
- knowledge and experience with HRIS, preferred;
- proven ability to work productively and independently with frequent interruptions;
- proven ability to assess inquiries and problems and to exercise good judgment in making the appropriate referrals;
- demonstrated effective verbal and written communication skills;
- proven administrative skills and the ability to organize and prioritize work effectively to meet deadlines;
- demonstrated attention to detail;
- Demonstrated commitment to our core values of Inclusion, Compassion, Innovation, Teamwork and Joy;
- Demonstrated understanding of and commitment to Lakeridge Health's comprehensive safety programs and practices including staff, patient and environmental safety and participation in regular in-service in this area; and
- Proven good attendance record with capability of maintaining the same standard.

CONDITIONS OF EMPLOYMENT:
The terms and conditions of employment are in accordance with Lakeridge Health's policies and procedures.

Lakeridge Health thanks all applicants, however, only those selected for an interview will be contacted.

Accommodation will be provided in all parts of the recruitment and assessment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Applicants need to make their needs known in advance.

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