Supervisor of Administration

1 month ago

Toronto, Canada Toronto Catholic District School Board Full time

**APPLICATIONS ARE INVITED FOR THE POSITION OF**

**SUPERVISOR OF ADMINISTRATION & SPECIAL PROJECTS**
**EXECUTIVE OFFICE**

**Non-Union Level 9: $75,341 - $90,409**
**(Hybrid)**

**The TCDSB offers comprehensive benefits and pension plan; generous vacation and additional days off and professional development opportunities.**

**Our Vision***:
At the Toronto Catholic District School Board, we transform the world through witness, faith, innovation and action. Servant-leadership that is visionary, empowering and inclusive is a fundamental characteristic of our Board. We seek colleagues who demonstrate a powerful personal mission and commitment through action to these principles. We are committed to fairly and objectively recruiting and selecting leaders and staff who are excellent role models, visionary and innovative, student-focused, committed to diversity, inclusion and equity and are also collaborative in building a Catholic community.

**TORONTO CATHOLIC DISTRICT SCHOOL BOARD**:
The TCDSB is an inclusive learning community rooted in the love of Christ. We educate students to grow in grace and knowledge and to lead lives of faith, hope and charity. At Toronto Catholic, we have a long and distinguished history of providing excellence in Catholic education for the Toronto community. Catholic Social Teachings, the Ontario Catholic School Graduate Expectations and the Board’s Pastoral Plan are foundational to our exemplary approach to teaching and learning in the 21st century.

The TCDSB is proud to be a significant part of the fabric of publicly-funded Catholic education in the province of Ontario. We serve more than 84,000 students in more than 195 Catholic schools in the city of Toronto and represent close to 475 000 catholic school supporters.

**CRITERIA FOR AN INTERVIEW**:

- Post-Secondary diploma or degree in the field of administration, information and/or project management
- Minimum two (2) years’ work experience, focused on administrative/project support with proven experience in administration and continuous improvement
- School-based experience will be considered an asset
- Demonstrated ability in editing/proofing complex and confidential reports and developing/documenting standard operating procedures
- Demonstrated ability to lead projects
- Continuous improvement certification is an asset (e.g., LEAN or Agile)
- Advanced user of office software packages, including Microsoft Office Suite. Familiarity with SAP suite of products is an asset
- Excellent interpersonal skills and demonstrated ability to build key business and stakeholder relationships, and customer service skills
- Proven ability to work with multiple stakeholders in a demanding environment
- Demonstrated written and verbal communications skills
- Excellent time management and organizational skills
- Proven ability to coordinate and collaborate with cross-functional teams to deliver on projects and initiatives
- Proven ability to take initiative and work independently with mínimal direction
- Flexibility to work some evenings and weekends as required
- Ability to travel to and work from various Board locations as required

**MAJOR DUTIES AND RESPONSIBILITIES**:
Reporting to the Associate Director, Academic Affairs and Chief Operating Officer, this position is responsible for providing administrative and project assistance to the Associate Director, to enhance the efficient operations of the division. This position will be expected to work cross-functionally and collaboratively with multiple teams to coordinate and manage specific administrative tasks while maintaining the priority function of providing support to the Associate Director. Major duties and responsibilities will include but not limited to the following:
Administration & Operations
- Manage the calendar (accepting, creating, scheduling of meetings) of the Associate Director, Academic Affairs & Chief Operating Officer
- Key lead for the execution and administration of Education Council, including agenda setting, confirming speakers, recording of meeting minutes, and maintaining report tracker
- Attend meetings with the Associate Director, Academic Affairs, and work with senior staff to ensure follow up items, and actions are executed
- Maintain confidentiality based on the requirement to access, review, maintain and distribute sensitive departmental, divisional, and organizational communication, materials, and records
- Facilitate completion and authorizations of correspondence on behalf of the Associate Director, Academic Affairs & Chief Operating Officer
- Maintain knowledge of Board policies and practices, required legislation, regulations, and Standard Operating Procedures (SOPs)
- Develop and implement new tools and methods for the continual improvement and efficiency of practices and processes

Communication & Reporting
- Plan, coordinate and execute special events, internal team meetings and public sessions; acting as a representative of the Associate Director,

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