Executive Assistant

3 weeks ago


Montréal, Canada Novartis Full time

# 1 is the position Sandoz Canada will strive to achieve in the Bio-Generic market by 2025. The Executive Assistant will be responsible for performing general administrative operational tasks for the Vice-President Customer Engagement Retail channel and the Directors in the team.
Your responsibilities include, but not limited to:

- Create, manage and track purchase orders (PO)
- Track and manage all invoices (PO and non-PO related)
- Document spending activities in collaboration with the respective budget owners (VP & Directors)
- Prepare all relevant meeting documentation, including meeting minutes and ensure follow-up on action items
- Coordinates with internal and external stakeholders as needed
- Support with monthly expense reports as well as any travel arrangements needed
- Updating some dashboards (Sales & Marketing related )
- Complete and correct at times Power Point presentations or internal communications to the sales team

**Commitment to Diversity & Inclusion**:

- We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve._

**Minimum requirements**
- 3-5 years experience as an administrative assistant
- Detail oriented and speed of execution
- Solid at planning large events (National Sales Meeting or Customer events )
- Ease of working with multiple software ( Power Point, Words and Excel )
- Sense of organization and autonomy
- Priority management, multi-tasking and flexibility
- Excellent oral and written communication skills in English and French

**Division**

SANDOZ

**Business Unit**

COMMERCIAL OPS NA SZ

**Country**

Canada

**Work Location**

Montreal South Shore - Boucherville

**Company/Legal Entity**

Sandoz Canada

**Functional Area**

Facilities & Administration

**Job Type**

Full Time

**Employment Type**

Regular

**Shift Work**

No

**Early Talent**

No


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