Executive Assistant to The Chief Executive Officer

2 weeks ago

Toronto, Canada Toronto Symphony Orchestra Full time

**Position Summary**:
An integral part of the Executive Office management, the Executive Assistant to the Chief Executive Officer manages and organizes the CEO’s schedule efficiently and to make best use of the organization’s resources, and serves as an internal and external representative for the Executive Office.

**Key Responsibilities**:
**CEO **Support**:

- Proactively manage the CEO’s calendar ensuring that the CEO is prepared for all meetings and events with necessary materials and background information. This includes, but is not limited to: concerts, pre/post concert events, donor meetings, board, foundation and committee meetings, and media interviews.
- Attend all TSO board meetings and take minutes of the proceedings.
- Attend other meetings, at the CEO’s request, taking notes and providing follow-up, as needed.
- Plan and coordinate travel and hospitality, when required.

**Executive Administration**:

- Serve as liaison for scheduling meetings and disseminating materials to the TSO Board and Committees, the Senior Management Group and the Toronto Symphony Foundation.
- Send communications to individuals and key TSO stakeholder groups, including but not limited to board, committee, foundation and senior management group
- Limited support for the Vice President & Chief of Staff.

**Required Experience and Skills**:

- University Degree at Bachelor level, or equivalent
- Minimum of 8 to 10 years experience in a similar role providing executive administration to a senior executive.
- **Strong written and oral communication skills**:

- Strong computer proficiency with G Suite, MS Word and Powerpoint. Strong organization, planning, and prioritization skills
- Strong attention to detail and follow-through
- Proactively anticipate, prepare, and guide the CEO’s agenda in order to help organize and prioritize the CEO’s time.

**Working Conditions/Physical Demands**:
The TSO’s core office hours are Monday through Friday 9 am to 5 pm. Some evening and weekend work for concerts/events is required.

This position works closely with the CEO and the Senior Management Group and is required to be in the TSO offices a minimum of four days/week.

The TSO requires all employees to provide proof of fully-vaccinated status, with vaccines approved by Health Canada. A person is considered fully-vaccinated if they have completed the required regime for a COVID-19 vaccine and 14 days have passed since their final dose.

**Salary Range**: $70,000 - $80,000**

The Toronto Symphony Orchestra is committed to having a workforce that is reflective of the diversity of the City of Toronto and strongly encourages all qualified individuals, especially those who can provide different perspectives and contribute to further diversification of ideas. The TSO is committed to providing accommodations for persons with disabilities. If you require accommodation, the TSO will work with you to meet your needs.

**About the TSO**:
One of Canada’s most respected arts organizations, the Toronto Symphony Orchestra (TSO) has played a vital role in the city’s dynamic cultural life for 100 years. Music Director Gustavo Gimeno brings an expansive artistic vision, intellectual curiosity, and sense of adventure to programming the 93-musician Orchestra. The TSO is committed to serving local and national communities through vibrant performances, extensive educational activities, and impactful community relationships. It has a notable recording and broadcast history and has been

celebrated internationally during its many tours. Toronto’s iconic Roy Thomson Hall is the TSO’s home, drawing patrons from around the world. The Toronto Symphony Orchestra’s name remains synonymous with musical versatility and growth, and artistic distinction.

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