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Administrative Assistant

5 months ago

Mississauga, Canada Laumar Design Ltd. Full time

Laumar Design Ltd. is looking for a smart, driven, organized, and meticulous person to manage and coordinate projects involving refurbishment and renovation work in residential complexes.

The Administrative Assistant will work closely with the Construction, Management and Site Team to efficiently manage the projects documentation, submittals, reviews, and quality management processes. This will require extensive communication with the internal team members and external Consultants, Subtrades and Suppliers. Excellent command of English is therefore a must.

**COMPETENCIES**
- Experience in office administration, construction experience an asset
- Ability to read construction building plans and understand construction-related tasks
- Knowledge of accounting procedures
- Must be proficient in Microsoft office suite, Quickbooks and Asana
- Must be able to work independently, set goals, and be proactive
- Must be able to multi-task and adapt to shifting priorities and schedules
- Must be able to work in a fast-paced environment
- Must be organized and able to manage multiple groups of people
- Must have excellent problem-solving skills and a creative mindset
- Ability to assist staff members, liaise with suppliers, trades, clients

**RESPONSIBILITIES**
- Set-up projects and project files
- Prepare invoices using Quickbooks
- Entering quotations, scanning documents, organizing and filing
- Support the construction team with the scheduling and coordination of projects
- Keep projects on track by setting up project tasks and monitoring their execution
- Coordinate quotations based on estimates produced by salespeople
- Place orders with suppliers, update database, schedule meetings
- Meet and communicate with trades, builders, and developers to coordinate and support projects to their successful completion
- Create schedules and construction timelines
- Update clients on construction progress through schedules
- Generate periodic project status reports
- Other duties as requested

Work remotely
- No

**Salary**: $42,000.00-$45,000.00 per year

**Benefits**:

- Casual dress
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: One location