Payroll Administrator

2 weeks ago

Cambridge, Canada CLAC Full time

_Career Opportunity:_

**Payroll Administrator**

Formed in 1952, CLAC is a national union representing over 60,000 workers in almost every sector of the economy. Based on values of respect, dignity, and fairness, CLAC is committed to building better workplaces, better communities, and better lives. CLAC is an affiliated member of the World Organization of Workers.

We are currently accepting resumes for a Payroll Administrator to join the Human Resources Team. This is a permanent, full-time position located in our Cambridge Member Centre.

**Job Summary**:
Reporting to the Human Resources Director, the HR and payroll team are seeking an accomplished payroll professional looking for an opportunity to contribute to affecting process improvement. This position will work collaboratively within the Human Resources Team to provide and maintain timely and accurate day-to-day administrative support. Responsibilities will include processing the full cycle and all aspects of in-house payroll processing, remittances, filings according to established procedures while continuously looking to identify efficiencies.

**Key Responsibilities**:
**Payroll**
- Jointly responsible for processing semi-monthly in-house payroll with mínimal supervision, including tracking and verifying information from a variety of sources, lists and reports
- Perform calculation for processing various payroll items
- Issue all Records of Employment in accordance with legislative timelines
- Process new hires, terminations, employee changes, pay rate changes, promotions, miscellaneous deductions, bonuses, and notification of benefit changes.
- Reconcile payroll data monthly and for year-end purposes
- Compose and distribute routine written correspondence from payroll
- Keep up to date on payroll best practices and changes and ensuring compliance to all employment legislation and regulatory guidelines
- Perform detailed review over payroll modifications as required
- Perform final review of unreleased payroll data
- Prepare year-end filings in consultation with team
- Annual reconciliation, review and approval over T4 information, and employee taxable benefits in consultation with team
- Provide payroll and HR information to employees and line managers in accordance with relevant policies/practices

**General**
- Prepare employment verification letters and confirm employment with external sources as appropriate
- Prepare and maintain standard and ad hoc reports, queries, and conduct appropriate audits
- Maintain computerized payroll/HR system, paper/electronic documents in a timely, consistent and well-organized manner
- Contribute and implement ideas to improve payroll systems and processes
- Carry out any other ad hoc duties to support the payroll and HR teams as required

**Qualifications**:

- Completion of college or university diploma/degree preferably in HR and/or payroll
- PCP certification (preferred)
- CPM designation (or working towards) would be a definite asset

**Skills and Experience**:

- A minimum of 3 years’ experience processing full payroll cycle (essential)
- Payroll experience in a unionized context would be considered an asset
- Skillful in using in-house payroll database systems (NAV knowledge - asset)
- Knowledge of payroll and accounting practices and principles sufficient to perform journal entries and payroll account reconciliation, including reporting and remitting requirements
- Proficiency in MS Office, and must have advanced Excel skills
- Sound planning and organization skills to determine priorities with strict deadlines
- Extremely detail-oriented with a strong sense of confidentiality
- Excellent verbal and written communication skills to effectively deal with all internal and external stakeholders in the resolution of problems
- Strong interpersonal skills
- Innovative with ability to create efficient processes
- Enjoy working with people and sharing knowledge
- As part of the HR and payroll team, attends and contributes to meetings

**Reporting and Accountability**:
This position reports directly to the Human Resources Director.

**To Apply**:
**Application Deadline**:April 25, 2023

**Approximate Start Date**:June 2023

CLAC offers a competitive wage and excellent benefit package, as well as the opportunity to work in a dynamic, rewarding, and challenging workplace community.
- CLAC is committed to providing accommodations for people with disabilities. If you require an accommodation at any stage of the hiring process, we will work with you to meet your needs._

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2023-04-25

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