Payroll Assistant

6 days ago


London, Canada Home and Community Care Support Services Full time

**Job Description**:
Home and Community Care Support Services South West is seeking a **Payroll Assistant**

Opportunity Summary:
As a member of the Corporate Services team, the Payroll Assistant is responsible for ensuring a secure and fiscally accurate payroll system for the organization, including development, implementation, and maintenance of the payroll system. Primary areas of responsibility include payroll services, reporting and training. **This is a permanent full time opportunity.**

Currently operating remotely, with the launch of a “hybrid remote working model” anticipated later in the year, this opportunity is located in London, Ontario.

What will you do?

As the Payroll Assistant, you will:

- Active role in the configuration and maintenance of the payroll system, Annual reconciliations and remittances for all statutory, pension benefit & union deductions
- Processes payroll: oversees calculations such as premiums, overtime, and salary rate changes; calculates, codes and processes information on hires, transfers, leaves, and terminations; verifies the accuracy of deductions
- Designs, implements, manages, and ensures the data integrity and security of payroll
- Provides orientation to new staff and re-orientation to existing staff on the payroll, provides support to management on the same
- Liaises with software provider and external agencies to ensure timely processing of payroll adjustments and resolution of discrepancies
- Prepares all monthly, bi-monthly and year-end reports not limited to but including vacation, sick leave, banked over time, floats, personal leave hours and stat holidays
- Responds to Auditors’ requests for information
- T4 preparation, reconciliation and distribution
- Ensure deductions are accurate and reconciles for major medical, dental AD&D, etc.
- Prepares and remits monthly statements and premiums to various entities (e.g., EHT, union, pension, WSIB, etc.)
- Issues Records of Employment
- Provides support in completing benefits/pension forms as required and inputs all necessary information for payroll
- Provide back up to Finance Coordinator in times of absence (i.e. reconciling and sending payroll files to the bank)

What must you have?

**Education**:

- Greater than 1 year Post-secondary in Accounting or Payroll, or the equivalent combination of education.
- Payroll certification required

**Experience**:

- Greater than six (6) months’ relevant experience

**Knowledge**:

- Advanced knowledge of payroll requirements, including CCRA payroll rules, year-end reporting, EHT, WSIB etc.
- Knowledge of the organization’s benefits plan, and the role of providers and related government agencies
- Knowledge of the organization’s collective agreement entitlements, as well as related legislation such as Employment Standards Act and Canada Labour Code
- Understanding of general accounting practices regarding journal entries, reconciliation and reporting
- Knowledge of HRIS and payroll processing systems with respect to processing information and generating reports

**Technical Skills**:

- Basic understanding of organizational objectives, priorities, practices and procedures
- Solid understanding of Corporate Services department policies and procedures

What would give you an advantage?
- Ability to speak French or another second language.

What do we offer?

**We know wellness is supported with work-life balance. **In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:

- Attractive comprehensive compensation packages and benefits
- Valuable development opportunities
- Membership in a world class defined benefit pension plan

**Who are we?**:
**We are Home and Community Care Support Services, ready to serve every person in Ontario.** We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.

**Why join us?**:
**If you’re interested**
**in driving excellence in care and service delivery**, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

**Equity, Inclusion, Diversity and Anti-Racism Commitment**:

- We thank all applicants for their interest; however, only those selected for an interview will be contacted._

Home and Community Care Support Services values the health and safety of its employees and is committed to the prevention of COVID-19 exposure and transmission of infection to employees, patients, caregivers, volunteers, visitors and residents. As a requirement of Home and Community Care Support Services’ _Mandatory COVID-19 Vaccination Policy_, all employees must be considered fully vaccinated for COVID-19.



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