Account Receivable and Purchasing Clerk

6 months ago

Blainville, Canada Neopharm Labs Inc Full time

Temporary position - 18 months

**Job description**:
The Account Receivable and Purchasing Clerk will work closely with the Accounting team and the Customer Service team to ensure the proper operation of the Sales and Collection cycle.

**Specific responsibilities**:
**Account receivables**

The AR and Purchasing Clerk will work closely with the Accounting team and the Customer Service team to ensure the proper operation of the Sales and Collection cycle. Specific responsibilities include:

- Generate invoices from our laboratory software on a regular basis;
- For other customers, submit invoices via our customers’ online portal;
- Manage the Accounts Receivable inbox on a daily basis;
- Coordinating customer requests or issues with Customer Service and other departments;
- Coordinate credit note requests with customer service to ensure they are processed on a timely basis and issue approved credit notes;
- Communicate with customers for collections of amounts due to ensure timely receipt of payments;
- Send customer statements on a regular basis to all customers;
- Responsible for opening new customer accounts;
- Generate chargeback invoices to customers from our accounting software;
- Entering customer deposits and wire remittances on a daily basis;
**Purchasing**:
The AR and Purchasing clerk will work closely with the Purchasing Coordinator to ensure purchases are processed at the best price while meeting company deadlines. Specific responsibilities include:

- Support the Purchasing Coordinator, when required;
- Obtain quotes from different suppliers in order to obtain the best prices possible;
- Prepare purchase orders on a timely basis, in order to meet company requirements;
- Follow up with suppliers after placing order to ensure deadlines are met;
- Communicate any issues with the supplier and internally;
- Manage some recurring vendors, such as office supplies and furniture;
- Arrange shipping for orders or returned goods, when applicable.
- Schedule regular pickup or drop-off for certain suppliers.

**Other**:

- Provide support to Accounts Payable and other members of the Accounting team during the implementation of a new software

**Academic requirements**:
DEC in accounting or equivalent

**Personal competencies**:

- At least three (3) years of relevant experience in a similar position;
- Good knowledge of accounting standards and practices;
- Proficient in Windows computer tools, especially Excel and accounting software;
- Ability to work in a team;
- Attention to detail;
- Ability to manage multiple tasks and set priorities;
- Bilingualism (French and English);
- Knowledge of Acomba is an asset

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