Procurement & Budget Management Program Manager

3 days ago

Remote, Canada Milestone Technologies, Inc. Full time

**Company Overview**:
Milestone Technologies is a global IT managed services firm that partners with organizations to scale their technology, infrastructure and services to drive specific business outcomes such as digital transformation, innovation, and operational agility. Milestone is focused on building an employee-first, performance based culture and for over 25 years, we have a demonstrated history of supporting category-defining enterprise clients that are growing ahead of the market. The company specializes in providing solutions across Application Services and Consulting, Digital Product Engineering, Digital Workplace Services, Private Cloud Services, AI/Automation, and ServiceNow. Milestone culture is built to provide a collaborative, inclusive environment that supports employees and empowers them to reach their full potential.

**Job Overview**:
This role will require an understanding of budgeting mechanics, including P&L calculations, accounting entries analysis and error resolution through collaboration with business stakeholders, procurement and finance teams, accounting, and in some instances, Financial Technology team. An additional requirement is a detailed understanding of procure-to-pay purchasing life cycle that directly ties and impacts budgeting methodology. This person will be responsible for all budget versus actuals analysis and associated procurement activities for several Platform Engineering (Infrastructure, IT and Security Engineering) teams’ External Spend and Cost to Serve budgets, including keeping all trackers and systems up to date and accurate with actual spend to date. This role will be stakeholder and partner-facing, working with engineering managers, directors and VPs, as well as partner teams including Strategic Finance (who will be a consumer of the data outputs from this role), Accounting, Strategic Sourcing, Financial Operations, and others. Additionally, this role will require quick turnaround, accurate ad hoc reporting and analysis for various project analyses and strategic efforts.

**How You Will Make An Impact**:

- Budget/Forecast/Actuals Management - manage updates to two several hundred-million-dollar Platform Engineering budgets at project level, by:

- Staying aligned with budget owners to re-forecast future periods and review actual spend trends after parsing General Ledger on a monthly basis (and mapping transactions, amortization and accrual entries to budget line items through semi-automated and manual mapping methods).
- Aligning with strategic finance and providing variance reasons as well as bottoms up forecast submission for subsequent months (Cash & P&L views)
- Budget Management: Annual planning - enable and support the business in annual planning of two several hundred-million-dollar budgets:

- Provide detailed baseline current year spend data for the business to use as reference when compiling future year commitments
- Lead the planning reviews across time zones to ensure accurate inputs from the business
- Facilitate reviews with department owners - if over target, help ensure that adequate information is provided toward a prioritization decision
- Clean up and compile bottoms up plan for strategic finance budget baseline submission when all inputs are complete
- Quality Control /Purchase Request Approvals: validate accounting coding, correct project selection & available budget against forecast during Coupa approval cycle for each purchase
- Data Center & Network PoP Rent / Power management:

- Review variances for rent and power, make adjustments in the master file as appropriate
- Stay in the loop on and update forecast based on data center zone plan updates/terminations resulting from strategic shifts
- Lead monthly Forecast, Actuals and variance Reviews with budget owners
- Ensure that leasing data is updated & communicate terminations to the accounting team.
- PR/PO creation, coding, maintenance, policy attributes and compliance:

- Review Purchase requests (PR) and Purchase Orders (PO) for policy, coding and compliance
- Create Purchase Requests (PRs) as requested by stakeholders, and in accordance with standards of procedure
- Ensure timely approvals & PO issuance
- Ensure POs have sufficient funds as invoicing takes place and escalate to appropriate stakeholders as needed
- Facilitate Goods Receipt through Advanced Shipment Notification and Lease Exhibit processing
- Validate received Invoices against the contractual amount
- Procurement Helpdesk:

- Resolve internal and external inquiries regarding purchases, supplier onboarding, supplier invoicing issues, and payment escalations
- Execute a proactive review of invoice submissions for accuracy against purchase orders and contracts, and facilitate the On-Time-Payment rate to suppliers staying above 95% monthly
- Timely resolution of invoice holds and supplier payment issues; triaging as required with stakeholders
- Work closely with internal Uber and supplier teams to facilitate res

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