Private Secretary

4 months ago

North York, Canada Sci Innovation Centre Full time

Work Term: Permanent
- Work Language: English
- Hours: 2080 hours per year
- Education: College/CEGEP
- Experience: Experience an asset
- or equivalent experience
**Asset languages**:

- Mandarin
**Tasks**:

- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Type and proofread correspondence, forms and other documents
**Computer and technology knowledge**:

- Google Docs
- MS Office
- Adobe Acrobat Reader
**Area of specialization**:

- Business services
**Security and safety**:

- Criminal record check
- Credit check
**Transportation/travel information**:

- Willing to travel
- Valid driver's licence
- Travel expenses paid by employer
**Work conditions and physical capabilities**:

- Work under pressure
- Attention to detail
**Personal suitability**:

- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Quick learner
**Screening questions**:

- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
**Green job**:

- Involves duties and responsibilities that lead to positive environmental outcomes
**Financial benefits**:

- Bonus
**Other benefits**:

- Free parking available
- On-site housing options

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