Payroll - HR Associate

2 weeks ago

Toronto, Canada Polycultural Immigrant and Community Services Full time

**Position Title**:Payroll - HR Associate

**Terms**:40hrs/per week

**Organization Structure**:Reports to the HR/Labour Relations Director

**Rate**:$30/hour

**This is not a Bargaining Unit Position**

Polycultural Immigrant and Community Services is a multiservice organization committed to a holistic approach to supporting the needs of community members by effectively utilizing services offered by the agency and community.

**Scope**

Polycultural Immigrant and Community Services is a not-for-profit organization with a mission to help individuals and communities to gain equal opportunities to become productive members of Canadian society. Our organization has a strong history of helping newcomers, youth, women and seniors.

**Responsibilities include, but are not limited to**:

- Responsible for all HR functions throughout the organization such as payroll and benefits administration, training and development, talent management, recruitment, health and safety, employee relations
- Collaborates with HR Generalist for recruitment. Works collaboratively with hiring managers to determine role requirements, job descriptions, and sourcing strategies. Administers a full-cycle recruitment process including sourcing, screening, interviewing, preparing offers letters, and conducting onboarding and off-boarding
- Provides guidance and advice to management and employees on human resources-related matters in accordance with applicable legislation as well as internal policies, processes, and procedures
- Maintains HRIS records, and prepares reports by collecting, analyzing, and summarizing data/trends
- Assists with leading the Joint Health and Safety Committee and ensures proper documentation and record-keeping of all incident/accident reports, monthly inspection reports, disability management, return to work, work accommodation, and attendance
- Acts in accordance with and incorporates Polycultural's Code of Ethics, Confidentiality, Anti-Oppression/Anti-Racism, Harassment and Discrimination policies, etc.
- Uses sound judgment in consideration of financial resources and complies with Polycultural’s financial policies and procedures
- Update and implement volunteer policies, procedures as required, supervision & recognition of Volunteers
- Assist with implementing various HR initiatives, including the roll-out of new HR programs and providing recommendations on processes to improve HR operational excellence
- Maintain HR/Volunteer reporting & databases, prepare status reports and presentations, develop ad hoc reports as needed
- Other duties as required

**Competencies**

**Planning & Organizing/ Time Management**

Establishes a systematic course of action for self or others to ensure the accomplishment of a specific objective. Sets priorities, goals, and timetables to achieve maximum productivity.

**Technical Expertise**

Applies and improves extensive or in-depth specialized knowledge, skills, and judgment to accomplish a result or to accomplish one's job effectively.

**Professionalism**

Thinks carefully about the likely effects on others of one's words, actions, appearance, and mode of behavior. Selects the words or actions most likely to have the desired effect on the individual or group in question.

**Self -Management**

The ability to manage your actions effectively and responsibly well-being and time to achieve organizational goals, self-improvement and personal growth. To maintain an effective work/life balance in response to a stressful, challenging and dynamic work environment.

**Drive for Results**

Demonstrates concern for achieving or surpassing results against an internal or external standard of excellence. Shows a passion for improving the delivery of services with a commitment to continuous improvement.

**Communication**

Uses a variety of communication styles and strategies to foster open communications, the exchange of information and discussion on an ongoing basis

**Organizational Understanding**

Understands agendas and perspectives of others, recognizing and effectively balancing the interests and needs of one's group with those of the broader organization.

**Qualifications**:

- College/University Diploma/Degree in HR Management, Business Program or any other related fields
- Minimum one year of payroll and benefits administration experience
- HR exposure within a non-profit unionized environment a strong asset
- CHRP designation/in progress and affiliation with HR Professional Association an asset
- PCP certification/in progress and affiliation with National Payroll Institute a strong asset
- HRIS experience especially Microsoft Dynamics (NAV) is a definite asset
- Excellent computer skills in Microsoft Office (Excel, Word, PowerPoint, and Outlook) and databases
- Good understanding of group dynamics and employee/employer relation principles
- Flexible & results-oriented approach to work within a relatively structured environment with multiple sites
- Demonstrated ability to build rela

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