Admissions Assistant

5 months ago

Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

BCIT’s **Registrar’s Office** is seeking **two (2) regular, full-time (1.0 **FTE**) Admissions Assistants**. This position is responsible for providing front line customer service to applicants and existing students of Advanced Placement and Degree programs and for providing clerical and administrative support to the Admissions department including scanning and indexing documents using a document imaging system.**Duties & Responsibilities**

**DUTIES** **AND**

**RESPONSIBILITIES**:
**General Support**:

- Provides training to other staff on safe and productive use of the document imaging system.
- Provides relief coverage to Admissions Assistants Admissions and APDP during vacation/lunch/term start.
- Retrieves and replaces files.
- Prepares admissions packages as required.
- Provides clerical support to the department as assigned e.g. word processing, mailing, photocopying, sorting and sending messages etc.
- Addresses any additional processing needs of the department such as any additional scanning or special requests.

**Admissions Assistance**:

- Collects, opens and distributes incoming mail
- Maintains applicant files, including updating applicant information
- Prepares applicant files for Officers by pulling and merging existing student records
- Prepares labels for files using Intaglio
- Maintains a supply of forms and information packages

**Advanced Placement and Degree Programs Support**:

- Provides basic information and referrals to other departments when responding to questions regarding Financial Aid, Student Records, Admissions, etc.
- Collects cheques, processes on-line payments
- Performs payment close-out procedures on Banner

**Database Records Entry**:

- Keeps abreast of changes to Banner data requirements
- Block registers students, withdrawal of students, change programs as requested
- Inputs student data and name changes, maintain current student address information
- Processes returned mail

**Document Imaging Duties**:

- Prioritizes and schedules jobs, obtains supplies needed, sorts and organizes master files.
- Scans and converts hard copy originals to digital source documents:

- Opens mail/faxes and organizes for scanning
- For re-admitted students removes documents from paper files and determines whether a document is to be scanned or shredded in accordance with an approved retention schedule
- Shreds paper documents that have been culled and checked
- ID searches each submitted document and writes ID on top of each document,
- Date stamps documents
- Monitors and inspects all images to ensure quality is optimized; straighten and clean up images for re-scanning when necessary.
- Prepares and manages a daily batch to track all files. Periodically produces a frequency count for accountability reporting.
- Indexes images to the appropriate student and categorizes document according to document type.

**Other**:

- Participates in Records Custodian training and remains current with record keeping practices, policies, and procedures (both BCIT and FOIPOP).
- Undertakes the duties and responsibilities of Records Custodian in compliance with FOIPOP and Institute policies and procedures, including:

- Maintaining index and retrieval system of office files through the Directory of Records Database (DRDB), or appropriate alternative;
- Procuring file folder labels through the (DRDB), or appropriate, indicating the classification to which files belong; filing incoming documents into the records management system to support the business process; and,
- As appropriate, assisting other office staff with proper security levels to identify and retrieve active records.
- Undertakes related duties as assigned, consistent with the job grade of this position.

**Qualifications**

**QUALIFICATIONS**:
**Definition**:
The qualifications section for this position was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.
- **Education**:
**Experience**:

- Requires two years general office experience plus up to 1 year experience in a position of similar responsibility.

**Software/Computer Application(s) and Expertise**:

- Must have working experience with a large student information system, preferably BCIT’s BANNER system.
- Proficiency using MS Office.
- Document Management experience an asset.

**Communication/Interpersonal Skills**:

- Ability to work under pressure with accuracy and initiative is essential.
- Must be customer-service oriented with an emphasis on excellent interpersonal, communication skills as well as the ability to work independently and as a team member.

**Administrative Skills**:

- Accurate keyboard skills of 50 wpm.
- Must be able to multitask and problem solve.
- Excellent organizational skills with the ability to prioritize and meet tight deadlines.
- A

  • Admissions Assistant

    1 month ago

    Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

    BCIT’s **Registrar’s Office **is seeking a** temporary, full-time (1.0 **FTE**) Admissions Assistant. **This position is responsible for providing front line customer service to applicants and existing students of Advanced Placement and Degree programs and for providing clerical and administrative support to the Admissions department including scanning...

  • Admissions Counsellor

    5 months ago

    Burnaby, Canada Navitas Full time

    Since 1994, Navitas has been a respected leader in global higher education. As pioneers in the university pathway sector, we have trusted partnerships with more than 30 forward-thinking universities in Australia, New Zealand, United States, Canada, United Kingdom, The Netherlands, United Arab Emirates, Singapore and Sri Lanka_. We provide our partners with...

  • International Admissions Officer

    3 weeks ago

    Burnaby, British Columbia, Canada British Columbia Institute of Technology Full time

    Job SummaryBCIT is seeking a highly skilled and experienced International Admissions Officer to join our team. As a key member of our admissions team, you will be responsible for coordinating the full range of activities involved with international student admissions. This includes handling prospective international student inquiries, advising on...

  • International Admissions Officer

    3 weeks ago

    Burnaby, British Columbia, Canada British Columbia Institute of Technology Full time

    Job Title: International Admissions OfficerBCIT is seeking a highly skilled and experienced International Admissions Officer to join our team. As an International Admissions Officer, you will be responsible for coordinating the full range of activities involved with international admissions, from handling prospective international student inquiries to...

  • Graduate Admissions Assistant

    5 months ago

    Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: **C.U.P.E. Local 3338** - Pay range: **$25.14 hourly plus 9% in lieu of benefits** - SFU Department Descr: **Graduate and Postdoctoral Studies** - Position Grade: **7** - # of openings: **1** - Biweekly Hours: **70** **Who We Are** Graduate Studies directs the administration of more than 140 graduate programs across all three campuses...

  • Admissions Compliance Officer

    5 months ago

    Burnaby, Canada Navitas Full time

    Since 1994, Navitas has been a respected leader in global higher education. As pioneers in the university pathway sector, we have trusted partnerships with more than 30 forward-thinking universities in Australia, New Zealand, United States, Canada, United Kingdom, The Netherlands, United Arab Emirates, Singapore and Sri Lanka_. We provide our partners with...

  • Admissions Officer

    2 months ago

    Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

    **Duties & Responsibilities** **DUTIES** **AND** **RESPONSIBILITIES**: - Screening and evaluating applicant files and documentation (both domestic and foreign) to determine entrance requirement eligibility. - Monitoring enrolment activity by ensuring that programs are filled to capacity in an efficient and timely manner by required deadlines. - Evaluation...

  • International Admissions Officer

    2 weeks ago

    Burnaby, British Columbia, Canada British Columbia Institute of Technology Full time

    Job SummaryBCIT is seeking a temporary, full-time International Admissions Officer to coordinate the full range of activities involved with international admissions. This position is responsible for handling prospective international student inquiries, advising on transferability of courses, and assisting in the preparation of successful applications.Key...

  • Admissions Advisor

    4 months ago

    Burnaby, Canada Sprott Shaw College Full time

    _**Are you motivated by using your talents to support others? Come work for one of BC’s top private colleges!**_ - Established in 1903, Sprott Shaw College is a private post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...

  • International Admissions Officer

    5 months ago

    Burnaby, Canada British Columbia Institute of Technology Full time

    Position Summary BCIT  International  is seeking a temporary, full-time (1.0 FTE), International Admissions Officer. This position is responsible for coordinating the full range of activities involved with international admissions from: handling prospective international student’s inquiries regarding studying at BCIT to advising on...

  • Admissions Advisor

    2 weeks ago

    Burnaby, Canada Sprott Shaw College Full time

    _Are you motivated by using your talents to support others? Come work for one of BC’s top regulated colleges!_ - Established in 1903, Sprott Shaw College is a regulated post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...

  • Admissions Advisor

    4 months ago

    Burnaby, Canada Sprott Shaw College Full time

    _Are you motivated by using your talents to support others? Come work for one of BC’s top regulated colleges!_ - Established in 1903, Sprott Shaw College is a regulated post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...

  • International Admissions Officer

    4 weeks ago

    Burnaby, British Columbia, Canada British Columbia Institute of Technology Full time

    Job Title: International Admissions OfficerJob Summary:BCIT International is seeking a temporary, full-time International Admissions Officer to coordinate the full range of activities involved with international admissions. The successful candidate will be responsible for handling prospective international student inquiries, advising on transferability of...

  • International Admissions Officer

    1 month ago

    Burnaby, British Columbia, Canada British Columbia Institute of Technology Full time

    Job Title: International Admissions OfficerJob Summary:BCIT International is seeking a temporary, full-time International Admissions Officer to coordinate the full range of activities involved with international admissions. The successful candidate will be responsible for handling prospective international student inquiries, advising on transferability of...

  • International Admissions Officer

    4 weeks ago

    Burnaby, British Columbia, Canada British Columbia Institute of Technology Full time

    Job Title: International Admissions OfficerJob Summary:BCIT International is seeking a temporary, full-time International Admissions Officer to coordinate the full range of activities involved with international admissions. The successful candidate will be responsible for handling prospective international student inquiries, advising on transferability of...

  • International Admissions Officer

    1 month ago

    Burnaby, British Columbia, Canada British Columbia Institute of Technology Full time

    Job Title: International Admissions OfficerJob Summary:BCIT International is seeking a temporary, full-time International Admissions Officer to coordinate the full range of activities involved with international admissions. The successful candidate will be responsible for handling prospective international student inquiries, advising on transferability of...

  • International Admissions Officer

    3 weeks ago

    Burnaby, British Columbia, Canada British Columbia Institute of Technology Full time

    Job Title: International Admissions OfficerBCIT is seeking a highly skilled and experienced International Admissions Officer to join our team. As an International Admissions Officer, you will be responsible for coordinating the full range of activities involved with international admissions, from handling prospective international student inquiries to...

  • International Admissions Officer

    4 days ago

    Burnaby, British Columbia, Canada British Columbia Institute of Technology Full time

    Job SummaryBCIT International is seeking a highly organized and detail-oriented International Admissions Officer to join our team. The successful candidate will be responsible for coordinating the full range of activities involved with international admissions, including handling prospective international student inquiries, advising on transferability of...

  • Nursing Unit Clerk, or Pre-admission Clinic

    2 months ago

    Burnaby, Canada Fraser Health Full time

    Salary range: The salary range for this position is CAD $28.31 - $28.31 / hour Why Fraser Health?: Join our collegial-spirited team at Burnaby Hospital as we build for the future of health care in Burnaby. The Burnaby Hospital Redevelopment Project is a multi-phase project that will transform the hospital into a modernized medical and surgical health care...

  • Program Assistant

    5 months ago

    Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: **C.U.P.E. Local 3338** - Pay range: **$1,958.83 to $2,217.44 bi-weekly** - SFU Department Descr: **Faculty of Education - Preservice Professional Programs** - Position Grade: **7** - # of openings: **1** - Biweekly Hours: **70** **Who We Are** Our program area in the Faculty of Education provides essential administrative, clerical, and...