Child Care Registration

2 months ago

North Bay, Canada YMCA of Northeastern Ontario Full time

The YMCA of Northeastern Ontario is a dynamic charity dedicated to strengthening the foundations of communities by offering opportunities for personal growth, community involvement and leadership. We have been offering programs and services to the North Bay community since 1958 and to the Greater Sudbury community since 1936 To learn more about our programs and services offered please visit our website.

We are currently looking for a Child Care Registration & Administrative Assistant to join our team of committed professionals. This part-time position within the Association is housed at the YMCA of Northeastern Ontario’s Chippewa location in North Bay. Under the joint leadership of the Supervisor of Child Care Registration and Senior Manager of Child, Youth and Family Development, the Child Care Registration & Administrative Assistant is responsible for supporting all child care administrative duties and customer service and related inquires as it relates to registration, billing and required reporting.

**START DATE**: As soon as possible

**LOCATION**: North Bay, ON

**RATE OF PAY**: TBD

**HOURS**: Variable

Major Responsibilities
- Models appropriate and professional behaviour in line with our Charitable Purpose, Vision and Values
- Provide support to all Child, Youth and Family Development customer service inquires including but not limited to billing and registration and referring questions regarding programming to appropriate supervisor/manager
- Work with center supervisors to ensure timely flow of information
- Follow up on inquiries from families and supervisors
- Keep financial records confidential and secure
- Understand and be sensitive to the diversity of the community
- Produce and check invoices for accuracy
- Ensure families receive invoices as per policy
- Complete all transactions necessary to receive payments from agencies having a purchase of services agreement monthly including completing and balancing spreadsheets
- Process and oversee child care registration; receiving fees, issuing receipts, collecting outstanding amounts, etc.
- Prepare invoices and tracks payments for third party billing
- Manage the collection of bad debt and NSF’s for all Child, Youth and Family Development Services and related fees
- Assist in maintaining internal and external documents/correspondence to ensure compliance with Ministry of Education, Public Health, Fire Department, Public Funders (DSSAB’s, etc.), and Partnering School Boards

**Qualifications**:

- College diploma in Office Administration or related field
- Current Standard First Aid with CPR (Level C)
- Minimum of two (2) years of experience in administrative and customer service relations
- Health assessment from Medical Professional and Immunizations Record (or exemption) as recommended and approved by the local Medical Officer of Health
- Current Standard First Aid with CPR (Level C) *Recognized by the WSIB
- Minimum of one (1) year of experience in food preparation or related experience
- Excellent verbal and written communication skills, French communication skills considered an asset
- Advanced computer skills
- Excellent interpersonal skills
- Self-motivated and a strong team player
- Ability to meet deadlines
- Strong organizational and time management skills
- Strong math skills
- Capacity to work within a team and be part of a large multi-service, charitable Association
- Knowledge of child care operations considered an asset
- Current and satisfactory Police Record Check with Vulnerable Sector

HOW TO APPLY
If you would like to work in a family friendly environment, please apply, by website only, with a cover letter and resume by April 11, 2023 to the attention of the Personnel Committee.

All applicants are thanked for their interest in this position. However, only those selected for an interview will be contacted. If contacted and you require a disability related accommodation in order to participate in the recruitment process, you must advise the Human Resources Department.

YMCA of Northeastern Ontario is an equal opportunity employer that is dedicated to maintaining a fair and equitable work environment. All of our employees and job applicants will be promoted or employed solely on the basis of their abilities and qualifications.

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