File Intake Clerk

2 months ago

Toronto, Canada Smart & Biggar Full time

What We Do.
Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.
We are part of the IPH Group. IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs, and professional services firms worldwide.
We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.
The Opportunity.
Our National Trademark Team is currently looking for a File Intake Clerk to join and support their team. In this role you will work with the Trademark Team to help handle the day-to-day workflow.
Responsibilities.
- Sorting, prioritizing, and processing a high-volume and wide variety of work for the Toronto and Ottawa Trademark practice groups
- Managing and monitoring new TM Application in-bin
- Creating tasks in our electronic task management software

Qualifications, competencies and experience.
- 2+ years of administrative experience in a professional services environment
- Previous experience in legal or intellectual property will be considered an asset
- A great team player with excellent organizational skills
- A strong ability to prioritize a large workload
- Strong oral and written communication skills
- Excellent reading comprehension and attention to detail
- Highly organized and proactive
- High proficiency in MS Office and ability to learn new software and technology quickly

Smart & Biggar offers a comprehensive total rewards package including:

- A competitive compensation structure based on transparency, clarity and fairness;
- A flexible benefits program;
- Personal days to help balance personal and professional commitments;
- Employee referral program.

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

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