Construction Administrator

1 month ago


Edmonton, Canada International Cooling Tower Inc. Full time

**Key Responsibilities**:
**Personnel Dispatch**:

- Maintain communication with Union partners for personnel recruitment to jobs across Canada
- Coordinate the dispatch of construction personnel to project sites, ensuring proper staffing levels.
- Maintain accurate records of employee assignments, schedules, and site locations.
- Some work outside of normal hours during short periods required to ensure crews dispatched in timely manner

**Training and Site Compliance**:

- Monitor and maintain records to ensure employees have the necessary training and certifications required for their roles.
- Assist in scheduling and tracking employee training programs and updates.
- Schedule pre-employment and pre-access drug and alcohol testing with third party vendors.
- Support Health and Safety with post incident

**Site Orientations**:

- Oversee the completion of site orientations for all personnel before they commence work on a project.
- Ensure that site-specific safety procedures and guidelines are communicated effectively.

**Recruitment & New Hire Documentation**:

- Work with Union partners to recruit labour roles based on project needs.
- Gather and organize new hire documentation, including employment contracts, tax forms, and identification.
- Collaborate with HR and Payroll to activate new employees and facilitate a smooth onboarding process.

**PPE and Gear Procurement**:

- Order, distribute, and manage personal protective equipment (PPE) for employees.
- Procure and distribute winter/rain gear to ensure employee safety and comfort on construction sites.

**Record Keeping**:

- Maintain accurate and up-to-date records of personnel dispatch, training, site orientations, and equipment distribution.
- Generate reports and summaries as needed to support construction operations.
- Utilize Microsoft Office tools, particularly Excel & Teams, for data analysis, reporting, and tracking.

**Qualifications**:

- Industrial Construction Experience Required
- High school diploma or equivalent (post-secondary education or certification in a relevant field is a plus).
- Previous experience in construction coordination or related roles is preferred.
- Experience working with various unions, and union craft
- Strong organizational and record-keeping skills.
- Proficiency in Microsoft Office, especially Excel, for data management and reporting.
- Excellent communication and interpersonal skills.
- Detail-oriented with a commitment to accuracy.
- Ability to work effectively in a fast-paced environment.
- Familiarity with construction safety standards and practices is an asset.
- Knowledge of HR and payroll processes is a plus.



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