Office Administrator

3 months ago

Regina, Canada Saskatchewan Polytechnic Full time

**Competition Number**
- P15898**Posting Title**
- Office Administrator - CNPP**Classification**
- Band 6**Location**
- Saskatchewan Polytechnic Regina Campus**Other Location(s)**

**Building**

**Other Building**

**Date Posted**
- 09/18/2024**Closing Date**
- 09/27/2024**JIQ #**
- 30202**Start Date**
- 10/07/2024**End Date**

**Open Until Filled**
- No**Ongoing**
- Yes**Category of work**
- Full Time**Bargaining Unit**
- Professional Services**Hours of Work**
- Regulated 36 hours (5/4 work pattern)**Salary Range**
- $2,075.08 - $2,479.38 biweekly**Temporary Market Stipend**

**Incumbent**

**Total Assigned days (AC) / Total Hours per biweekly pay**
- 72 hours biweekly**Posting Status**
- Open- Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.**Job Duties/Qualifications, Skills and Abilities(QSA)**:

- Job Duties**Job Duties**
- The Office Administrator provides administrative support to the Collaborative Nurse Practitioner Program (CNPP). Working with the Academic Chair and Program Head, along with the Practice Education Administrator while assisting with the day-to-day operations of the program are an integral part of this position.
1. Assist the Academic Chair, Program Head and Practice Education Administrator with administrative and clerical support including: assisting in calendar coordination; prioritizing incoming mail; arrange, assist in drafting agendas and taking and transcribing minutes of meetings.
2. Maintain comprehensive filing (both manual and electronic) system, program binders and procedure manuals.
3. Oversee the day-to-day management of the CNPP office in relation to the physical facility (office equipment, computers, furniture, appliances), and any other non-academic related functions.
4. Prepare purchase requisitions for signature, track supplies and capital purchases using FAST and initiate payment of expenditures.
5. Prepare reports, student letters maintaining strict confidentially and requests with mínimal supervision. Knowledge and experience with Zoom, SharePoint and Survey Monkey would be beneficial.
6. Provide orientation to new faculty regarding office procedures and forms.- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE**Specific Accountabilities**

**Duties**

**Required Qualifications, Skills and Abilities (QSA)**
- 1. Complete Grade 12 plus a recognized office administration certificate or an equivalent combination of training and experience which must include training and/or experience in minute taking.
2. Two years’ recent and relevant experience performing administrative and clerical work.
3. Training and/or experience at the advanced level in the use of common software packages, i.e. MS Office Suite.
4. Training and/or experience in supervision.
5. Knowledge of common office procedures.
6. Effective interpersonal skills.
7. Effective communications skills, both oral and written.
8. Effective organizational skills.
9. Effective proofreading skills and attention to detail.
10. Ability to work independently under generalized supervision.
11. Demonstrates valuing diversity.**Desired QSA

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