Payroll and HR Specialist

2 weeks ago

Woodstock, Canada Just Lubes Ltd. Full time

**Job Overview**

**Responsibilities**
- Onboard new employees by setting up payroll, benefit, tax and other HR related records
- Prepare weekly payroll submissions including the preparation of payroll journal entry
- Posting of employee visas and/or expense reports
- Prepare monthly payroll, benefit, vacation, and employee expense accruals
- Assist with the preparation of the budget and financial forecasts for employee compensation and benefits
- Prepare year end government reporting including T4s, EHT and Provincial compensation board reconciliations
- Administration of employer benefit plan and liaison between benefit providers and employee as required
- Submit and maintain accurate Provincial workers compensation board remittances
- Ensure compliance with government, legal and FRO garnishee and enforcement orders
- Maintain up to date and accurate employment records in HR systems
- Maintain vacation schedules and ensure accuracy in accounting and HR systems
- Prepare records of employment for exiting employees
- Reconcile monthly provider benefits statements
- Support Operations with the recording of corporate policy and procedures and ensure employee sign offs are in place
- Support Operations with the reporting of mandatory employee training modules
- Ensure accurate record keeping for performance reviews, disciplinary actions, compensation
- Maintain a high level of confidentiality, professionalism and sensitivity relating to personnel issues and records
- Act as an ambassador to promote company policies and culture.
- Assist with the recruitment process, including job postings, screening resumes, and conducting interviews
- Foster positive employee relations by addressing inquiries and resolving issues related to workplace policies
- Collaborate with management to implement HR strategies that support organizational goals
- Ensure compliance with labor laws and regulations while maintaining confidentiality of sensitive information
- Other duties as assigned

**Qualifications**
- Post Secondary education in Accounting/Finance/HR.
- 5+ years of experience in financial or HR administration
- Excellent computer skills including experience in QuickBooks accounting software.
- Excellent communication skills both verbal and written.
- Excellent working knowledge of MS Word, QuickBooks and Excel.
- Accuracy and attention to detail while working under tight deadlines.
- Assertive, comfortable communicating with coworkers at all levels and work styles.
- Good interpersonal and customer service skills.
- Team player with ability to build and maintain lasting relationships with corporate departments and key business partners.
- Good organizational, time management and prioritization skills.
- Strong problem identification and problem resolution skills.
- Ability to interpret and implement company policies and procedures.
- Understanding of employee relations practices and labor laws.
- Strong communication skills, both written and verbal, with a focus on professionalism.
- Ability to maintain confidentiality and handle sensitive information responsibly.

**Job Types**: Full-time, Permanent

Pay: $65,000.00-$70,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Vision care
- Work from home

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Woodstock, ON: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Payroll: 1 year (preferred)

Work Location: Hybrid remote in Woodstock, ON

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