![Canadian Appliance Recycling Enterprise](https://media.trabajo.org/img/noimg.jpg)
Finance & Reporting Coordinator
2 weeks ago
**About us**
We are professional, agile, and innovative.
Our work environment includes:
- Growth opportunities
- On-the-job training
- Flexible working hours
- Safe work environment
**Key Responsibility Areas**
**Revenue Management & Financial Duties**
**Receivables**
- Generate, Issue & post weekly invoices for all appliance clients & customers in a timely manner.
- Reconcile customer delivery paperwork with invoices prior to issuance.
- Adjust customer invoices based on new information or delivery adjustments.
- Review internal CARE invoices & issue to client for the various programs.
- Receive notification and record cash and cheques.
- Introduce CARE finance to new clients & create/adjust invoice templates as new clients are added.
- Internally record all issued invoices & maintain list of outstanding payments.
- Liaise with clients to ensure payments are received & credit limits are not exceeded.
- Reconcile client payment notifications with issued and outstanding invoices for all business divisions (appliance, thermostat & weatherization).
- Calculate & record payments ensuring all invoices are processed, reconciled, and paid accurately and within the set-out credit limits & terms; issue reminders bi-weekly to clients who exceed payment terms.
- Process invoices into company financials - update revenue figures weekly & reconcile monthly.
- Consolidate monthly inventory records for inventory & assign inventory value.
**Payables**
- Review supplier and partners invoices - validate paperwork, charges and transactions and ensure all corresponding paperwork has been received internally.
- Work with operations team to ensure all invoices are approved, accurate & ready for payment.
- Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
- Use bookkeeping databases, spreadsheets, and software such as Microsoft Excel.
- Maintain accurate records of supplier/partner invoices issued and paid and validate balance statements with suppliers/partners.
- Assist the operations team in analysis regarding average delivery cost, cost per stop and, average delivery costs to geographical regions other metrics as required.
**Reporting**
- Confirm supporting documentation & delivery paperwork is complete & uploaded to cloud for client’s reference within 48 hours of invoice issue.
- Update internal delivery team statistics as deliveries are completed.
- Develop regular financial reports, prepare special projects and perform analysis as required by management & team members.
- Design periodical, weekly, and quarterly sales reports for internal and external use.
- Help manage all ad hoc projects and assist management on all accounting /finance activities.
- Perform troubleshoot on all financial reports, complete audits, identify trends to determine improvement plans.
- Coordinate internally and compile and review all financial information and prepare special reports and perform appropriate research.
**Administrative**
- Provide HST, Tax, Business information to CARE suppliers as requested.
- Maintan record of all employees tax information & forms
- Providing office support including customer and employee support for payroll, benefits & other Employee Assistance Programs (EAP).
- Coordinate insurance needs and renwal with insurance partners.
- Keep files and records of current and previous years revenue, delivery numbers, costs, profit margins etc. for monthly, quarterly & annual internal and client presentations.
- Preparing all required information for enrolling new employees in payroll & benefit programs; following up to ensure all new employees have successfully been enrolled.
- Interact with clients, vendors & creditors either on the phone or in person as required.
Other revenue management, reporting administrative tasks & duties as required.
**Customer Service**
**Job Types**: Full-time, Permanent
Pay: $24.00-$26.00 per hour
Expected hours: 40 - 50 per week
**Benefits**:
- Company events
- Dental care
- Employee assistance program
- Flexible schedule
- Paid time off
- Work from home
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
- Weekends as needed
Supplemental pay types:
- Bonus pay
**Education**:
- Bachelor's Degree (preferred)
**Experience**:
- Microsoft Excel: 1 year (required)
- Accounting: 2 years (required)
Work Location: Remote
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