Administrative Analyst

5 months ago

Toronto, Canada J.S. Held Full time

The Company

**Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?**

J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets.

The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.

The Team and Job Summary

We are seeking an Administrative Analyst to join our Forensic Architecture and Engineering team. This is a unique opportunity for an entrepreneurial, highly driven person with a well-rounded skill set to join the Forensic Architecture & Engineering team, whose responsibilities extend beyond those of traditional Admin Analyst. The ideal person for this role will need to not only have a strong grasp of Administrative responsibilities but also be flexible and a strategic thinker able to take on a variety of tasks.

Job Responsibilities

Administrative Support for Forensic Architecture & Engineering Staff
- Assist with new project set up, including determination if initial information is sufficient and contacting clients to obtain needed information.
- Monitor and maintain project/assignment information in various computing systems - including follow up with staff to obtain missing and needed information.
- Assist with project appointment scheduling such as site visits or depositions.
- Assist with project file organization.
- Assist with project file production for subpoenas.
- Supporting special projects.
- Provide general administrative support as needed.
- Work hours during Pacific Time Zone business hours.
- Collaborate with colleagues providing the same functions in differing time zones.

Required Qualifications
- Previous experience in an administrative role; including data entry and data management.
- Previous experience within the insurance services and/or legal services industries.
- Ability to prioritize and/or multitask as needed.
- Ability to work in a fast-paced work environment.
- Excellent time management skills.
- Excellent written and verbal communication skills.
- Strong attention to detail.
- Strong organizational skills.
- Team player - must work well with others, as part of a team
- Microsoft Office required. Must be Excel, Word, Outlook, etc. proficient and have the ability to embrace new technology.
- Demonstrable job stability.
- Works either in J.S. Held office, or if remote, must have adequate home office setup.
- **Ability to work Pacific Standard Time hours (8:00am-5:00pm (PST)).
Preferred Qualifications
- College Degree preferred.

Physical and Mental Job Qualifications
- Prolonged periods of sitting at a desk and working on a computer.

Some of the Benefits We Have Include

J.S. Held understands all of our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team’s needs.
- Our flexible work environment allows employees to work remotely when needed
- Generous Annual Leave Policy
- Comprehensive Medical Insurance

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EEO and Job Accommodations
- We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal_
- J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law._

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