Program & Fieldwork Administrator

1 month ago

Toronto, Canada University of Toronto Full time

**Date Posted**:04/21/2023
**Req ID**: 29642
**Faculty/Division**: Temerty Faculty of Medicine
**Department**: Department of Occupational Science & Therapy
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00045326

**Description**:
**About us**:
Home to over 40 departments and institutes, the University of Toronto's Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

**Your opportunity**:
The Department of Occupational Science and Occupational Therapy (OS & OT) is recognized as an outstanding leader in the provision of graduate education and in preparing students to learn and practice the knowledge, attributes and skills of the profession of occupational therapy. Our faculty members provide dynamic, evidence-based and comprehensiveinstruction and mentorship throughout our 24-month professional program. Our fieldwork courses provide an unparalleled range of opportunities in established and innovative community settings, private practice and leading rehabilitation, long term care and acute facilities. In September 2018, we expanded our program to the University of Toronto Mississauga (UTM), which has allowed us to increase the number of available spots for incoming students. We undertook this expansion to meet the growing needs for practicing occupational therapists provincially, nationally and internationally and in response to the population growth in the Peel Region.

As Program and Fieldwork Administrator, you will act as the primary point of contact for all OS & OT students. You will liaise with counterparts at the University of Toronto Mississauga campus to support recruitment and admissions and to provide detailed information on program, fieldwork and policies to students. You will ensure that all logistics for program activities are met and foster and maintain positive relationships with multiple stakeholders to support student placement activities. As a self-starter with exceptional organizational skills, you will play an essential role in advancing our program growth.

**Your responsibilities will include**:

- Acting as the first point of contact, responding to inquiries and providing basic support to individuals in distress
- Collecting preceptor availability, coordinating program schedules, providing detailed information on program/course eligibility requirements, policies and deadlines
- Disseminating information regarding changes to rotations, site requirements and placement activities
- Writing and editing reports to support initiatives
- Disseminating and collecting surveys and questionnaires and analyzing results
- Analyzing service delivery and customer service procedures, and making recommendations for improvements

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience
- Minimum three years relevant experience within health, education and/or social care systems
- Experience coordinating placement programs and program schedules
- Experience coordinating expense reimbursement claims and basic reconciliation
- Experience drafting and editing reports, and managing, manipulating and formatting data for presentation
- Experiencing maintaining databases and content on digital platforms
- Experience coordinating and troubleshooting audio/visual and equipment inventory systems
- Experience collaborating and building relationships with a variety of stakeholders
- Experience evaluating existing programs and systems and making recommendations for change
- Advanced technical skills in MS Office Suite, particularly MS Excel, Adobe Professional, survey tools, ROSI and learning management systems
- Excellent communication skills (oral and written), critical thinking, interpersonal and organizational skills
- Exceptional time management skills, including the ability to manage multiple processes and deal with multiple groups
- Ability to work well independently but also as part of a team
- Ability to think critically and analytically
- Demonstrated ability to learn and innovate, using technology
- Ability to exercise initiative, tact, discretion, problem solving skills and to work under pressure to meet deadlines
- Demonstrated good judgment, attention to detail and a high degree of accuracy

**Assets (Nonessential)**:

- Experience working with and supporting preceptors
- Experience working with Quercus and Inplace
- Project Management Certificate

**To be successful in this role you will be**:

- Approachable
- Communicator
- Proactive
- Problem solver
- Resourceful
- Self-directed

**Closing Date**: 05/01/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Dinuka Perera

**Lived Experience Statement

  • Program & Fieldwork Administrator

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:02/08/2023 **Req ID**: 29642 **Faculty/Division**: Temerty Faculty of Medicine **Department**: Department of Occupational Science & Therapy **Campus**: St. George (Downtown Toronto) **Position Number**: 00045326 **Description**: **About us**: Home to over 40 departments and institutes, the University of Toronto's Faculty of Medicine lies at...

  • Fpcc Program Manager

    2 weeks ago

    Toronto, Canada Wildlife Conservation Society Full time

    **Position Title**:Forests, Peatlands, and Climate Change (FPCC) Program Manager **Position Type**:Full-time, Term **Salary Range**: $65,000 to $75,000 annually **Program**:Forests, Peatlands, and Climate Change (FPCC) **Location**: Hybrid at WCS Canada Head office located at 344 Bloor St W Suite 204, Toronto, ON M5S 3A7 (potential to work remotely 2...

  • Account Manager, Media Partnerships

    1 week ago

    Toronto, Canada AIR MILES Reward Program Full time

    The AIR MILES Reward Program is one of Canada’s most recognized loyalty programs, with over 10 million active collector accounts, representing more than half of all Canadian households. AIR MILES collectors earn Reward Miles at more than 300 leading Canadian, global and online brands and at thousands of retail and service locations across the country. AIR...

  • Account Manager, Media Partnerships

    1 week ago

    Toronto, Canada AIR MILES Reward Program Full time

    The AIR MILES Reward Program is one of Canada’s most recognized loyalty programs, with over 10 million active collector accounts, representing more than half of all Canadian households. AIR MILES collectors earn Reward Miles at more than 300 leading Canadian, global and online brands and at thousands of retail and service locations across the country. AIR...

  • Stage Digital Account Executive F/H

    1 week ago

    Toronto, ON, Canada AIR MILES Reward Program Full time

    The AIR MILES Reward Program is one of Canada’s most recognized loyalty programs, with over 10 million active collector accounts, representing more than half of all Canadian households. AIR MILES collectors earn Reward Miles at more than 300 leading Canadian, global and online brands and at thousands of retail and service locations across the country. AIR...

  • Account Manager, Media Partnerships

    1 week ago

    Toronto, Canada AIR MILES Reward Program Full time

    The AIR MILES Reward Program is one of Canada’s most recognized loyalty programs, with over 10 million active collector accounts, representing more than half of all Canadian households. AIR MILES collectors earn Reward Miles at more than 300 leading Canadian, global and online brands and at thousands of retail and service locations across the country. AIR...

  • Account Manager, Media Partnerships

    2 weeks ago

    Toronto, ON, Canada AIR MILES Reward Program Full time

    The AIR MILES Reward Program is one of Canada’s most recognized loyalty programs, with over 10 million active collector accounts, representing more than half of all Canadian households. AIR MILES collectors earn Reward Miles at more than 300 leading Canadian, global and online brands and at thousands of retail and service locations across the country. AIR...

  • Account Manager, Media Partnerships

    2 weeks ago

    Toronto, ON, Canada AIR MILES Reward Program Full time

    The AIR MILES Reward Program is one of Canada’s most recognized loyalty programs, with over 10 million active collector accounts, representing more than half of all Canadian households. AIR MILES collectors earn Reward Miles at more than 300 leading Canadian, global and online brands and at thousands of retail and service locations across the country. AIR...

  • Job Opening – Office Administrator

    5 days ago

    Old Toronto, Canada Advanced Mobile Payment Inc. Full time

    Position: Full Time – Office AdministratorTHE OPPORTUNITYAt AMP, our vision is centred around “Paying well with others”, which means a deeply collaborative approach to payments, partnerships, and customer success. Our global HQ is at the center of all things AMP: from hardware research & development, programming, assembly, to sales & marketing, and...

  • Job Opening – Office Administrator

    5 days ago

    Old Toronto, Canada Advanced Mobile Payment Inc. Full time

    Position: Full Time – Office AdministratorTHE OPPORTUNITYAt AMP, our vision is centred around “Paying well with others”, which means a deeply collaborative approach to payments, partnerships, and customer success. Our global HQ is at the center of all things AMP: from hardware research & development, programming, assembly, to sales & marketing, and...

  • Job Opening – Office Administrator

    5 days ago

    Old Toronto, Canada Advanced Mobile Payment Inc. Full time

    Position: Full Time – Office AdministratorTHE OPPORTUNITYAt AMP, our vision is centred around “Paying well with others”, which means a deeply collaborative approach to payments, partnerships, and customer success. Our global HQ is at the center of all things AMP: from hardware research & development, programming, assembly, to sales & marketing, and...

  • Account Manager, Media Partnerships

    2 weeks ago

    Toronto, Canada AIR MILES Reward Program Full time

    The AIR MILES Reward Program is one of Canada’s most recognized loyalty programs, with over 10 million active collector accounts, representing more than half of all Canadian households. AIR MILES collectors earn Reward Miles at more than 300 leading Canadian, global and online brands and at thousands of retail and service locations across the country. AIR...

  • Account Manager, Media Partnerships

    1 week ago

    Toronto, Canada AIR MILES Reward Program Full time

    The AIR MILES Reward Program is one of Canada’s most recognized loyalty programs, with over 10 million active collector accounts, representing more than half of all Canadian households. AIR MILES collectors earn Reward Miles at more than 300 leading Canadian, global and online brands and at thousands of retail and service locations across the country. AIR...

  • Account Manager, Media Partnerships

    2 weeks ago

    Toronto, Canada AIR MILES Reward Program Full time

    The AIR MILES Reward Program is one of Canada’s most recognized loyalty programs, with over 10 million active collector accounts, representing more than half of all Canadian households. AIR MILES collectors earn Reward Miles at more than 300 leading Canadian, global and online brands and at thousands of retail and service locations across the country. AIR...

  • Account Manager, Media Partnerships

    2 weeks ago

    Toronto, Canada AIR MILES Reward Program Full time

    The AIR MILES Reward Program is one of Canada’s most recognized loyalty programs, with over 10 million active collector accounts, representing more than half of all Canadian households. AIR MILES collectors earn Reward Miles at more than 300 leading Canadian, global and online brands and at thousands of retail and service locations across the country. AIR...

  • Account Manager, Media Partnerships

    1 week ago

    Toronto, ON, Canada AIR MILES Reward Program Full time

    The AIR MILES Reward Program is one of Canada’s most recognized loyalty programs, with over 10 million active collector accounts, representing more than half of all Canadian households. AIR MILES collectors earn Reward Miles at more than 300 leading Canadian, global and online brands and at thousands of retail and service locations across the country. AIR...

  • FPCC Program Manager

    1 week ago

    Toronto, ON, Canada Wildlife Conservation Society Canada Full time €65,000 - €75,000

    The Program Manager position with the WCS Canada Forests, Peatlands, and Climate Change (FPCC) Program is responsible for providing financial and operational management for the program and for providing support for research and fieldwork tasks for FPCC-led projects to a team of research staff based in locations across Canada, including field offices and...

  • Program Coordinator

    1 week ago

    Toronto, ON, Canada Wildlife Conservation Society Canada Full time €65,000 - €75,000

    The Program Manager position with the WCS Canada Forests, Peatlands, and Climate Change (FPCC) Program is responsible for providing financial and operational management for the program and for providing support for research and fieldwork tasks for FPCC-led projects to a team of research staff based in locations across Canada, including field offices and home...

  • Virtual Contract Administrator

    3 weeks ago

    Toronto, ON, Canada Vered Klein Recruitment Consultants Full time

    We are a dynamic full-service architecture practice dedicated to creating transformative spaces that enhance communities. With a focus on seniors’ care and education facilities, we have established a strong reputation for excellence throughout our extensive history. At our firm, we embrace innovation, collaboration, and empowerment as fundamental values....

  • Program Manager 5976

    1 month ago

    Toronto, Canada Foilcon Full time

    Description : MANDATORY DELIVERABLES:· Strategize, implement, and maintain program initiatives that adhere to strategic objectives· Formulate, organize and monitor inter-connected projects, including coordination of cross-project activities· Provide program management leadership and expertise of large scale, highly complex, high profile and high-risk...