Payroll and Office Administrator

3 weeks ago

Ottawa, Canada Lord Elgin Hotel Full time

**Job Profile**:
The Payroll and Office Administrator will be responsible for maintaining the data accuracy of the payroll system and full cycle processing of bi-weekly payroll for approximately 130 employees, including year-end and audits.

**Responsibilities**:

- Administration of employee group benefits, employment letters, pension plan, WSIB and the time and attendance system.
- Prepare submissions and complete monthly reconciliations (including GL accounts) for source deductions and employee benefits, monitor departmental salary budgets, allocation of funds and prepare financial reports.
- You will support the Accounting Manager with providing payroll and benefits related information as well as make recommendations to continually improve department processes and procedures.
- Ensure compliance with all organizational policies and procedure in accordance with payroll legislation.
- Assist Sales Coordinator with Health and Safety of the hotel as required and support Joint Health and Safety Committee meetings monthly.
- Back up for accounts payable and accounts receivable as required.
- Assisting department heads with recruiting and employee on-boarding as requested.
- Assigned tasks from the Accounting Manager as they arise.

**Qualifications**:
**Education**:
Post Secondary Graduation or an equivalent combination of education and experience. Working towards completion or completed Payroll Compliance Practitioner (PCP) designation is considered an asset.

**Experience**:
Minimum 3 years of payroll experience using ADP Workforce now to process bi-weekly payroll and administer payroll, in accordance with the provisions of union collective agreements, and confidential terms and conditions of employment. Experience with generating statistical reports; managing employee records; working in a confidential setting and dealing effectively with a diverse group of employees in difficult or sensitive situations.

**Skills**:
**Other**:
Demonstrates initiative with an awareness, and sensitivity to, diversity; ability to exercise sound judgement in prioritizing and time managing work and dealing with employees. Meticulous attention to detail is mandatory as is the ability to maintain the highest level of confidentiality. Ability to work well alone and value a team environment; effectively deal with multiple and changing priorities as well as demonstrate initiative; able to undertake prompt, appropriate action to correct any inaccuracies. Ability to work independently day to day is essential.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Vision care

Schedule:

- Monday to Friday
- Weekends as needed

**Experience**:

- Payroll: 1 year (preferred)

**Location**:

- Ottawa, ON K1P 5K8 (preferred)

Work Location: In person

Application deadline: 2024-05-15

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