Project Coordinator

2 weeks ago

Oshawa, Canada Durham College Full time

**About Durham College**:
Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the GTA’s Top 100 employers.

The college offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, justice, media, art and design.

With a focus on experiential learning, DC graduates are known for having the skills and knowledge employers need. More than 104,000 alumni represent the college, both locally and around the world.

Serving the Durham Region and Northumberland County communities for over 50 years, with campuses in Oshawa and Whitby, the college offers over 12,500 full-time post-secondary and apprenticeship students access to more than 145 full-time post-secondary programs - including four honours bachelor degrees and nine apprenticeship programs. Led by over 1,860 full
- and part-time staff, DC has an estimated annual economic impact of more than $913 million on Durham Region.

Reporting to the Director, Experiential Learning within the Office of Research Services, Innovation and Entrepreneurship (ORSIE), this position provides extensive project management, coordination, and reporting for experiential learning projects, in a fast-paced, highly technical, and challenging environment. A position with considerable complexity, the Project Coordinator, Experiential Learning exercises sound judgement and planning principles to coordinate collaborative projects that create curricular experiential learning opportunities for postsecondary students. The incumbent will support the hiring and onboarding process for part-time employees and research interns associated with Experiential Learning Hub projects, coordinates the effective operations of all ongoing Experiential Learning projects in accordance with funder requirements, and utilizes Records and Information Management (RIM) strategies and tools to create and administer a variety of project records and reports. Additionally, the incumbent provides promotion, event planning, and communications support to the Experiential Learning Hub team.

**Key Duties**:

- Involvement in project scoping activities, including consultation with project stakeholders, proposal development and literature reviews in potential areas of project development.
- Organizing project kick-off meetings, ensuring that all project team members understand their roles and how the team is expected to function by holding regular progress meetings to review project status, timelines, budgets, and challenges.
- Onboarding part-time employees, research interns, and student participants in accordance with college procedures and funder requirements.
- Providing guidance and support to teams on a daily basis to implement sound, ethical, and rigorous experiential learning project plans.
- Project funding administration, including coordinating purchases, tracking receipts and in-kind contributions, issuing honoraria and stipends, and preparing budget reports.
- Consulting with ORSIE Finance Coordinator and Director, EL to review project budgets in accordance with policies and procedures established by Durham College and the relevant funding body.
- Monitoring progress against established milestones utilizing sound project management principles.
- Preparing regular reporting required by funders, including collection and tracking of student and partner data in compliance with funder agreements and Durham College policies.
- Managing and resolving conflicts and challenges in a timely, professional and expedient manner in consultation with the Director, EL for unusual or complex matters.
- Ensuring project teams are in compliance with other Durham College policies and procedures.
- Conducting project close-out meetings to ensure a satisfactory conclusion for every project, addressing issues pertaining to intellectual property, ownership of prototypes and the like.
- Maintaining communications and high service standards with project stakeholders and funders.
- Recommending follow-on projects to support business and industry partners or community organizations.
- Preparing or coordinating promotional activities such as website content management, media releases, social media campaigns, testimonials, and the coordination of these activities with Experiential Learning employer partners and/or funders.
- Event planning and coordination, including administration and backend support for online events, as well as in-person events.

**QUALIFICATIONS**:
Required skills include advanced skills utilizing project management software, such as Microsoft Project; stron

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