Office Manager

3 weeks ago

Toronto, Canada Sotheby's International Realty Canada Full time

**Based in our Kingway office and reporting to the office’s Managing Broker, your detailed responsibilities are as follows**:

- Greeting guests, answering telephones, and directing incoming calls to appropriate personnel
- Overseeing the appearance of the office by making sure the reception area, kitchens, printer and photocopier areas, supply rooms, board room, open working spaces, and the office are well organized and tidy
- Managing office listings and showing appointments
- Creating offer documents using Webforms
- Broker loading and editing of MLS listings
- Ensuring supplies are adequately stocked and placing new orders as required
- Filing, scanning, and photocopying
- Special duties/projects as required by Management

**Required Skills and Experience**

You are a dedicated and empathetic team player, who communicates with professionalism, adapts readily to different situations and people, and is genuinely invested in the success of the people/team you work with. You offer:

- The ability to communicate professionally and diplomatically, even in challenging situations, and to resolve conflict when it arises
- Overall tech-savviness and the ability to learn, use, and support others with technology
- Strong planning, organizational, and time management skills with the ability to manage multiple projects and competing priorities, and to persist in following up and completing tasks to hit goals and deadlines
- Highly proficient computer and word processing skills, including Microsoft Office (Word, Excel, PowerPoint) and the ability to quickly adapt to G Suite (Google Suite)
- High level of professionalism and discretion and experience handling confidential and sensitive information
- Excellent attention to detail and accuracy
- 3 years of experience in a real estate office, including experience with Webforms, Skyslope, DocuSign, and knowledge of the TRREB and ITSO MLS systems is preferred

Sotheby's International Realty Canada is committed to providing employment in accordance with the _Accessibility for Ontarians with Disabilities Act, 2005_. Please be advised that accommodation is available in our recruitment processes to all applicants with disabilities, upon request.

**Want to know more about what a career at Sotheby's looks like?**

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Toronto, ON M8X 1E2: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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