Payroll Specialist and Accounting Assistant

4 weeks ago

Edmonton, Canada Community Options A Society for Children Full time

We are seeking a self-motivated and results-orientated individual with a minimum of 3-4 years payroll experience to join us.

**JOB DESCRIPTION**

The Payroll Specialist/Accounting Assistant is a multi-task position providing various supports to the Finance Manager, Executive Director, and other programs.

The primary responsibilities/tasks are as follows:
PAYROLL ADMINISTRATION:

- Prepare full cycle - semi-monthly Salary/Hourly Payroll for approximately 150 employees
- Calculate and manage leave entitlements and time (vacation, banked, wellness)
- Review and audit payroll reports for accuracy and identify/resolve any discrepancies
- Ensure all payroll/benefit related changes are supported by documentation and/or forms (if the form does not exist - create one)
- Create Excel timesheets
- Verification of submitted timesheets for hourly and salary employees
- Reconcile Alberta Wage Top Up payments and ensure payouts are calculated accurately
- Submit WCB pay reporting and be a WCB liaison
- Maintain detailed records and documentation of payroll functions for audit purposes
- Follow payroll procedures for terminated employees including ROE
- Reconcile annual T4's, T4A's
- Create and maintain payroll profiles
- Process remittances to CRA, WCB, CSB, and other benefit suppliers in a timely manner
- Support system changes for time keeping and payroll

BENEFITS ADMINISTRATION:

- Enroll and administer eligible employees in company benefits, group RSP/TFSA plans, and terminate plan members as needed (on-line and paper requirements)
- Manage monthly benefit billing statements
- Manage/liaison with benefits provider for disability claims and staff inquiries
- Ensure employee benefit premiums are calculated, collected and reconciled monthly
- Reconcile employee benefit GL accounts
- Assist employees with benefit/RSP questions
- Administer anniversary program

ACCOUNTING ADMINISTRATION:

- Assist with budget preparation
- Enter daily transactions into QuickBooks
- Prepare reports for annual audits and funding requirements
- Assist with general administration tasks as needed
- Reconcile general ledger activity and prepare journal entries

**REQUIREMENTS**:

- Payroll Compliance Professional (PCP) Certification
- Knowledge and experience using QuickBooks and Payworks
- Entry Level accounting knowledge
- Conducting basic General Ledger and AR/AP
- Solid Knowledge of Provincial Employment Standards/Legislation
- 3 - 4 Years full cycle payroll experience
- 2 - 3 years Accounting experience
- MS Office (Word/Teams/Outlook, etc..)
- Advanced Excel Skills
- Ability to create professional forms, spreadsheets, letters (formatting/grammar)
- Ability to multi-task
- Ability to demonstrate work with attention to detail and accuracy
- Attune to deadlines and cut-off requirements
- Customer service-orientated with strong communication and interpersonal skills
- Ability to work independently and part of a diverse team
- Strong mathematical skills
- Strong work ethics and a positive attitude

CONDITIONS OF EMPLOYMENT:

- PCP Certification (preferred)
- Criminal Record Check (dated within 6 months of start date)
- Child Intervention Record Check (dated within 6 months of start date)
- Valid driver's license and access to a vehicle for occasional travel to off-site locations
- Primary place of work will be at the main office for Community Options

Full-time, permanent position working Monday to Friday - 7 hours per day.

**Salary**: $35.00 - $45.00 per hour / Wage negotiable based on education and experience

**Benefits**:

- Casual dress
- Extended Health and Dental Coverage
- Vision Care
- RSP/TFSA Matching Plan
- Wellness Days
- Paid Vacation
- Employee Assistance Program
- On-site parking

Closing Date: Until filled

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