Project Manager, Institutional Initiatives Planning

2 weeks ago

Vancouver, Canada UBC Hiring Solutions Full time

**Job End Date**:Apr 16, 2026

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

**Job Summary**

UBC is committed to fostering equitable and inclusive learning and working environments in which human rights are respected, where all members of the UBC community are treated fairly and with dignity, and where the rich diversity of UBC students, faculty, and staff have equal opportunity to participate in the life and work of the university.

The Project Manager (PM) is a member of the Institutional Initiatives Planning & Evaluation (P&E) team within the Equity & Inclusion Office (EIO). The P&E unit has the mandate to coordinate collaborative and networked leadership to mobilize the implementation of University strategies to advance institutional equity, antiracism, and inclusive excellence plans and priorities (e.g., Inclusion Action Plan, CRC EDI Action Plan, EDI Dimensions Pilot, Employment Equity Plan, Anti-Racism & Inclusive Excellence Task Force Recommendations, Transgender Two-Spirit and Gender Diversity Task Force Recommendations, etc.). The unit enables data-informed planning and decision-making, leads the effective engagement and management of strategic planning and implementation teams, facilitates fora for learning about and sharing of best practices across the network of institutional equity, antiracism, and inclusive excellence leads, develops planning and implementation tools and resources, assesses and evaluates progress against established goals, and reports on measurable outputs/outcomes and key performance indicators to promote accountability.

The Project Manager provides leadership in the implementation of complex projects and cross-functional project priorities for the EIO. The Project Manager is responsible to create project plans (e.g. MS Project) and to monitor and report on progress of project deliverables. The PM is responsible for managing the entire life-cycle of projects to support the implementation of the Strategic Equity & Anti-Racism (StEAR) Roadmap for Change, including project planning, identification of appropriate resources needed, development of schedules to ensure timely completion of projects, and assignment of individual responsibilities among identified implementation teams and partners.

**Organizational Status**
The PM is one of a team of PMs reporting to the Associate Director, Institutional Initiatives Planning & Evaluation, and working closely with EIO administrative, communications, and events teams.

**Work Performed**
- In consultation with the Director, Institutional Initiatives Planning & Evaluation, conceptualizes, plans, and implements complex projects by determining project management methodology or methodologies that would be most appropriate for the project and identifying change management strategies where appropriate.
- Develops, implements, and supports the processes and systems for project development, planning, and implementation with excellent organization and communication with project lead(s), managers & directors, the management & leadership teams, and all internal collaborators.
- Plans project scope and activities, follows up on action items, key decisions, tasks, and deliverables to ensure completion, and keeps the project on track and focused on achieving the intended milestones and outcomes.
- Anticipates potential problems and develops solutions needed to resolve them.
- Identifies and manages challenges, develops and implements strategies to mitigate issues, and develops contingency plans to ensure the timely completion of project deliverables.
- In collaboration with project lead(s) and managers & directors of portfolios, monitors project scope, schedule, budget, and other key aspects to ensure successful project delivery. Ensures timely execution of tasks, current, planned, and/or adjusted execution of project plans.
- Initiates and manages projects with the EIO leadership and/or management team on project management methodology including but not limited to gathering data, conducting research, defining project requirements, developing project scope, charters, plans, budgets, and schedules, identifying staffing requirements, forming project teams, and supporting cross-functional work and project management processes between portfolios.
- Identifies, analyzes, and manages risks and opportunities unique to each project, and recommends improvements to the design and/or implementation of the project to ensure project objectives are met in the most efficient, timely, and economical way possible.
- Strategically analyzes work processes, identifies and provides advice on areas for improvement in workflow and office efficiency a

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