Administrative and Payroll Assistant
3 weeks ago
**Job Summary**
The Administrative/Payroll Assistant provides administrative support to the main office staff and coordinators.
**Reporting Relationships and Roles**
The Administrative/ Payroll Assistant internally communicates with all areas within the organization. The Administrative/ Payroll Assistant reports to the Executive Director.
**Primary Duties and Responsibilities include**:
- Collect weekly time-sheets for hourly employees for three regions
- Review time-sheets for accuracy of calculations
Review travel sheets(mileage)
- Journal entry of accounts payable
- Perform administrative functions such as answering phone calls, data entry
- Answer any inquiries in regards to payroll, mileage
- Use Excel to create spreadsheets for control and proper record keeping for time-sheets, rate adjustments, calculation of holiday pay and year to date monitoring
**Work location**
- Dartmouth, NS (Main Office)
**Working conditions and physical environment**
- Primarily indoors, the Administrative/ Payroll Assistant will spend long hours sitting and using office equipment in a busy, open area office
- Work is often completed with the use of office equipment and computers
- Frequent interruptions and meeting with others on a regular basis
- Occasional lifting of supplies and/or materials
- Travel to other offices may be required
**Required qualifications for the position include**:
- Post-secondary education
- Working knowledge of Sage 50 (formerly Simply Accounting)
- Strong working knowledge of MS Office (Word, Excel)
**Essential Skills and** **Qualifications** **for the position include**:
- Ability to multitask and meet deadlines
- Ability to take initiative and follow through with projects
- Strong attention to detail while maintaining an extremely high degree of accuracy
- Excellent written, verbal and interpersonal skills
- Ability to handle stressful situations in a fast-paced, team-driven and diverse environment
**Desired skills for the position include**:
- Ability to work with a wide variety of people
**Job Types**: Part-time, Fixed term contract
Contract length: 5-6 months
Part-time hours: 32 per week
**Salary**: From $15.00 per hour
**Benefits**:
- Casual dress
- Commuter benefits
- Company events
- Employee assistance program
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- No weekends
Application question(s):
- All new hires need to be fully vaccinated against COVID-19, as per Department of Community Services requirements. Can you provide proof of full vaccination?
- Located within the Halifax Regional Municipality area?
**Education**:
- Bachelor's Degree (preferred)
**Experience**:
- Administrative: 1 year (required)
Work Location: One location
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