Executive Assistant to The CEO

3 weeks ago


Fredericton, Canada Research and Productivity Council (RPC) Full time

We currently have an opening for a full-time Executive Assistant to the CEO. This person will build a strong relationship with the CEO. Their focus will be to assist the CEO by maintaining schedule clarity and flow; booking travel; responding to correspondence, assisting with drafting and review of documents, organizing Board material, assisting with preparation of meetings as well as managing strategic and logístical aspects of workloads and events. In short, their mission is to be our CEO’s right-hand person; anticipating, prioritizing, gatekeeping, and facilitating.

**Your duties and responsibilities**:

- Manage the CEO's demanding calendar, including travel plans for business, public speaking engagements, and industry events
- Compose, prepare, and proofread work-related documents, correspondence and other communications for the CEO to ensure the quality of all documents
- Schedule, coordinate, and prepare for Executive and Leadership meetings and other recurring or ad-hoc meetings
- Act as a trusted liaison both internally and externally to the executive team, maintaining confidentiality and professionalism at all times.
- Interact with the Board of Directors, attend meetings, produce minutes, coordinate communications with and to the Board.
- Facilitate inter-governmental relationship by understanding key areas within our governmental stakeholder group.
- Coordinate communications from the CEO’s office including social media presence
- Assist with managing CEO’s day to day activities so that key priorities are the focus.

**Required qualifications to be successful in this role**:

- Minimum of 5 years' experience supporting executive level leadership
- Diploma/Degree from a post-secondary institution related to office administration and/or social sciences, or equivalent experience.
- High level of proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Exceptional written and oral communication and presentation skills (English). Ability to speak French is essential.
- Meticulous calendar management/scheduling skills combined with experience in travel logistics.
- High level of professionalism, discretion; experience in managing confidential/sensitive information.
- Experience in governmental relations.
- Familiarity with various communication channels including social media platforms.

This is a full-time position with a six-month probationary period. Hours of work are 8:15 to 4:30 Monday to Friday. Compensation will be commensurate with education and experience. RPC is a progressive employer offering a generous benefit package including Defined Benefit Pension Plan, 3 weeks paid vacation, health and dental benefits, Top Up for Maternity Leave and more.

**Apply**
- RPC is committed to the principle of employment equity._

**Benefits**:

- Company events
- Company pension
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care
- Wellness program

Schedule:

- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Experience**:

- supporting executive level leadership: 5 years (preferred)

**Language**:

- French (preferred)

Work Location: In person

Application deadline: 2023-08-31


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