Manager, Facilities

2 weeks ago

Port Carling, Canada Campfire Circle Full time

**Manager, Facilities**

**Muskoka**

**ABOUT US**

Campfire Circle has offered healing through happiness for thousands of kids and families affected by childhood cancer since 1983. It’s where kids can be kids, and families can be families—engaging in camp-inspired community, in-hospital, and overnight camp programs, at no cost to them. As a privately funded organization, Campfire Circle donors make thousands of life-changing experiences possible for Campers throughout the year, all across Ontario.

**THE OPPORTUNITY**

Campfire Circle is searching for a Manager, Facilities to lead the Sites & Facilities Team at our Muskoka site. The Manager, Facilities ensures our year-round camp facility in Muskoka is in quality condition, safely operated and maintained as such, in order to maximize their effective use by campers, renters, staff and volunteers involved in the organization’s programs and services. These accountabilities help achieve Campfire Circle’s vision of the following:
a) To provide a safe and enriching year-round camp experience for children living with cancer, and

b) To provide kids with cancer and kids affected by childhood cancer with a unique opportunity for growth through challenging, fun, enriching and magical experiences.

**Location**:This role manages the facilities at Campfire Circle’s Muskoka site.

The key accountabilities of this role are as follows:
**1.** **Documentation & Planning**:
**a)** Support the staff with the tracking of scheduled building checks and inspections.

**b)** Responsible for the tracking and development of the site’s water and septic system records and annual reports in accordance with the Ministry of the Environment.

**c)** Document the maintenance of equipment, inventories, manuals and warranties and the tracking of these assets within the WorxHub Maintenance Software and through other systems.

**d)** Manage the maintenance and development of the site Worxhub.

**e)** Work with management to update annually any training documents, policies, protocols and procedures.

**f)** Track all quotes, invoicing, work orders and purchase orders and receipts.

**g)** Write annual performance reviews for year round staff.

**h)** Assists the Director, Operations in the research and development of the Campfire Circle Muskoka’s annual budget and strategic plan.

**i)** Assists the Director, Operations in implementing, monitoring and reporting on the achievement of the annual budget and strategic plan.

**2.** **Management of Vendors**:
**a)** Responsible for vetting new vendors and the procurement of equipment and supplies.

**b)** Develop and maintain positive relationships with suppliers and service providers.

**c)** Supports Site Coordinator(s) in coordinating and overseeing vendor visits to the site.

**d)** Manages documentation with respect to supplier relationships including estimates, purchase orders, work orders, WorxHub entries and ‘declarations of goods received’ records.

**e)** Manages annual operating expense budget related to the site.

**f)** Assists the Coordinator, Operations in processing supplier invoices.

**3.** **Maintenance**:
**a)** Carries out hands-on site maintenance and housekeeping work as required.

**4.** **Supports with Site Rentals & Off-Season Events**:
**a)** Assists Coordinator, Operations in creating and maintaining positive relationships with all renters and space users.

**b)** Assists Coordinator, Operations and rental or event group leaders with operational support, i.e. housekeeping and maintenance.

**c)** Works with events vendors and service providers supporting operationally as needed.

**d)** Conducts pre
- and post-rental site inspections and documents the results, following up as appropriate.

**e)** Remains fully aware of documentation requirements with respect to renter relationships, and associated contracts, as an assist to the Coordinator, Operations

**5.** **Supports of Programs, Staff, Volunteers**:
**a)** Work with the Camp Director to oversee the on-site interface between Operations staff and Programs staff during camp sessions.

**b)** Supports in the execution of various volunteer engagement events.

**c)** Shares with other staff in the provision of weekend services to individuals on site.

**d)** Shares with other staff in the provision of 24-hour on-call services to individuals on site.

**6.** **Reporting**:
a) Keeps his/her supervisor fully apprised of all key matters under his/her oversight, coordinating the necessary action with the supervisor.

b) Meets weekly with the supervisor.

**7.** **People Management**

**a)** Provide oversight and direction to staff in accordance with the department’s strategic planning and annual objectives. Develop clear and concise guidelines to identify group projects and how to track progress.

**b)** Manage weekly/bi weekly department meetings, identify areas of focus, and develop agenda, assign and follow-up on responsibilities and duties.

**c)** Work

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