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Maintenance Admin Assistant

1 month ago

Port Moody, Canada Worley Full time

**Position Summary**:
The Administrative Assistant provides confidential administrative support services in a fast paced and detailed environment to the Site Manager - Operations and the site executive managers as required in an efficient, timely, and professional manner to ensure smooth, efficient and effective day-to-day business activities at site.

**Key Accountabilities**:

- Anticipates and initiates appropriate action in conserving the Site Manager’s time and demonstrates a high level of discretion in dealing with the client, manager, and employee contacts and highly confidential or sensitive information.,
- Research, compile, summarize, and analyze information to formulate correspondence and respond to various enquiries from internal and external sources.
- Organize meetings by preparing agenda/action items, booking meeting rooms, setting up audiovisual equipment, etc.
- Process invoices and expenses.
- Order materials and tooling as requested by respective trades.
- Documents and maintains weekly reports as required by the Site Manager
- Makes recommendations for continuous improvement
- Handles highly confidential, sensitive and/or critical information, files, records, and reports
- Responsible for records management as it relates to the Worley File Management System.
- Organizing and issue pre-developed schedules and work packages to respective trades.

**Position Summary**:

- The Administrative Assistant provides confidential administrative support services in a fast paced and detailed environment to the Site Manager - Operations and the site executive managers as required in an efficient, timely, and professional manner to ensure smooth, efficient and effective day-to-day business activities at site.

**Key Accountabilities**:

- Anticipates and initiates appropriate action in conserving the Site Manager’s time and demonstrates a high level of discretion in dealing with the client, manager, and employee contacts and highly confidential or sensitive information.,
- Research, compile, summarize, and analyze information to formulate correspondence and respond to various enquiries from internal and external sources.
- Organize meetings by preparing agenda/action items, booking meeting rooms, setting up audiovisual equipment, etc.
- Process invoices and expenses.
- Order materials and tooling as requested by respective trades.
- Documents and maintains weekly reports as required by the Site Manager
- Makes recommendations for continuous improvement
- Handles highly confidential, sensitive and/or critical information, files, records, and reports
- Responsible for records management as it relates to the Worley File Management System.
- Organizing and issue pre-developed schedules and work packages to respective trades.

Additional Information
- Requisition ID: POR00DG
- Organization: CAM Industrial