Manager, Corporate Services

1 week ago

Charlottetown, Canada PEI BioAlliance Full time

PEI BioAlliance's **Manager, Corporate Services** oversees and coordinates various aspects of corporate operations to ensure efficient office management, support IT systems, manage board processes, support events, maintain relationships with IT service providers, and provide executive support to the Chief Executive Officer. This role requires exceptional organizational skills, attention to detail, and managing multiple tasks effectively.

**Reporting to**: Chief Executive Officer

**Location**:
Charlottetown, Prince Edward Island, Canada

**About Us**:
The PEI BioAlliance, a premier private sector-led not-for-profit organization, is dedicated to nurturing the burgeoning bioscience industry on beautiful Prince Edward Island. We promote a vibrant ecosystem with our partners to provide unwavering support to companies across all developmental stages. We are also proud to host Emergence, Canada’s Bioscience Business Incubator, a virtual hub committed to propelling bioscience innovations into the marketplace.

**Key Responsibilities**:

- General Office Management_
- Oversee office reception services.
- Manage property oversight and office maintenance.
- Provide IT systems support and manage relationships with contract IT service providers.
- Oversee ITC systems and software to ensure smooth operations.
- Manage Eventbrite and contact systems.
- Support board room operations and scheduling.
- Provide direct support to the CEO in the form of scheduling, travel arrangements, and expense claims
- Board Processes Management_
- Organize and prepare logistics for PEI BioAlliance and Food Island Partnership board meetings.
- Prepare agendas, minutes, and maintain the minute book.
- Distribute board packages and facilitate board communication.
- Support logistics and preparation for board committees (Executive, Finance, Nominations).
- Review and update bylaws as necessary.
- Prepare and execute Annual General Meetings (AGMs).
- Event Support_
- Provide event/mission support for conferences, BioAlliance Cluster Events (social and business), and BioNetworking events.

Note:
This job description reflects the general details considered necessary to describe the principal functions of the job identified. It shall not be construed as a detailed description of all the work requirements that may be inherent in the position.

**Working Environment**:

- Primarily working at a desk and sitting for extended periods but also having frequent opportunities to stand or move about.
- Occasional outings from the office occur during the business day.
- Exposure to sensitive information will require the utmost confidentiality. The incumbent must exercise active listening, tact and diplomacy with individuals in various circumstances.

**Compensation and Benefits**:
RRSP, Health and Life Insurance

**Qualifications**:

- Post-secondary degree, diploma in business administration, or a combination of relevant experience and professional development.
- Proven experience in office management or corporate services.
- Experience with Eventbrite, JotForm, Nimble, IContact, Microsoft 365, WordPress or comparable technologies is considered an asset.
- Exceptional organizational, multitasking, and time-management skills.
- Excellent verbal and written communication skills.
- Ability to work independently and collaboratively within a team.
- High level of professionalism, discretion, and confidentiality.
- Legally entitled to work in Canada (must be a Canadian citizen, a permanent or temporary resident of Canada, or have a valid Canadian work permit).

**Application Closing Date**:
**Job Types**: Full-time, Permanent

Pay: $63,000.00-$68,000.00 per year

**Benefits**:

- Extended health care
- Life insurance
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 2024-07-08

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