Program Assistant

3 weeks ago

Red Deer, Canada Red Deer Polytechnic Full time

**Please see Special Instructions for more details.**:
**Posting Details**:
Position Information

**Position Title**
- Program Assistant (School of Health and Wellness)**Position Summary**
- The School of Health and Wellness is currently expanding programs and is seeking a permanent Full Time Program Assistant to join the team.
- The Program Assistant is responsible for providing administrative support to programs within the School of Health and Wellness. This position acts as the front-line support for student inquiries and will provide program specific information as required.- This position coordinates the timetabling process and timetable entry as well as provides project administrative support during periods of curriculum renewal and/or accreditation. The incumbent will use reporting systems to generate reports and maintain databases.- The Program Assistant performs a wide variety of administrative support services, all of which contribute to the efficient and professional operations of the designated School.**Position Responsibilities**

**Support Associate Dean, Faculty, Operations Manager with course/program delivery and execution**:

- Provides faculty and staff with information concerning Red Deer Polytechnic (RDP) processes and timelines, service and support, administrative practices, office equipment and basic software questions
- Organizes and prepares for new academic year (preparing new class schedules and forwarding to internal areas as required, updating student forms, attendance and marks records for certain specific program areas, prepares student and instructor packages for each intake)
- Coordinates instructor submission; completes the preparation of course outlines as required, course packs and manuals
- Reviews, tracks, disclosure form collections, class lists, program enrolments, internal phone book listing, security lists, informs appropriate individuals for action
- Assists programs in course evaluation preparation and documentation

**Managing Student Inquiries & Supporting Student Success**:

- Acts as an initial point of contact from students, staff, faculty and external contact; responding to questions as appropriate or forwarding to appropriate individual
- Provides program specific information regarding requirements, electives, procedures, timelines and general program facts for designated portfolio. Refers students to the Student Connect Centre Advisors as required.
- Provides support for student orientation and retreats

**Timetable Entry**:

- Collaborates with the Academic Operations Manager, Associate Dean and Chairs to coordinate the timetable process to ensure conflict free scheduling of course and course sections; works with Scheduling Office to correct any issues or conflicts as they arise, including those related to impacts from other events occurring on campus
- Collaborates with other Schools to schedule courses that are across Schools (i.e. Service courses, instructor who teaches course is in a different School, etc.)
- Provides expertise in determining ideal timetable patterns for student success
- Completes timetable data entry into the Timetable System (DCU); completes all of the Infosilem entry for the timetabling process

**Systems Use**
- Generates reports through Banner/Cognos to provide information and up to date class rosters
- Monitors, maintains and updates the central Blackboard program site to ensure currency of program specific information
- Maintains comprehensive databases for the programs regarding practicum placements, students, programs, Institution and industry information
- Reports no-show information to Registrar’s Office for each class, in each intake in a timely manner, and records day one student absence notifications in banner

**Meeting, Event, and General Administrative Support**
- Supports program and program advisory committee meetings by planning and preparing meetings, preparing agendas, attending meetings, taking and distributing minutes; Consults with Operations Manager regarding budgetary concerns (meeting expenses, printing and marketing expenses)
- Coordinates details related to events and meetings; this can include external stakeholders, internal events, program spotlights, program information nights, recruitment and retention events, specialized program meetings, etc.
- Attends meetings, records and prepares minutes, communicates and follows up on action items to relevant parties, distributes minutes as appropriate

Other related duties as outlined on job description.**Required Qualifications**
- Two (2) years of post-secondary training, ideally in Office Administration, Business Administration, or related program.
- Minimum of 2-3 years of relevant experience
- Consideration will be given to those with a one (1) year certificate in Administrative Professional, Legal Assistant, or another related program and minimum of three (3) years’ work experience in a related environment.
- Proficient in Microsoft Office 365 (Word,

  • Program Assistant

    2 months ago

    Red Deer, Canada Bredin Centre for Career Advancement Full time

    **PROGRAM ASSISTANT** Do you enjoy being that point of contact for clients and employers alike and do you have a solution-focused attitude? Do you have a great ability to work with a diverse group of clients and establish rapport quickly? If you answered yes and you are a computer-savvy administrator, an MS Excel guru, and won’t mind using that to help...

  • Program Assistant

    3 weeks ago

    Red Deer, Canada Bredin Centre for Career Advancement Full time

    **PROGRAM ASSISTANT** Do you enjoy being that point of contact for clients and employers alike and do you have a solution-focused attitude? Do you have a great ability to work with a diverse group of clients and establish rapport quickly? If you answered yes and you are a computer-savvy administrator, an MS Excel guru, and won’t mind using that to help...

  • Program Assistant

    5 days ago

    Red Deer, Alberta, Canada Red Deer Polytechnic Full time

    Please see Special Instructions for more details:Posting Details:Position InformationPosition Title Program Assistant (Education) PermanentPosition Summary The School of Arts and Education is seeking a fulltime permanent Program Assistant. The Program Assistant is responsible for providing administrative support to programs within the designated portfolio....

  • Program Assistant

    5 days ago

    Red Deer, Alberta, Canada Red Deer Polytechnic Full time

    Please see Special Instructions for more details:Posting Details:Position InformationPosition Title Program Assistant (School of Health and Wellness)Position Summary The School of Health and Wellness is currently expanding programs and is seeking a permanent Full Time Program Assistant to join the team. The Program Assistant is responsible for providing...

  • Program Assistant

    4 days ago

    Red Deer, Alberta, Canada Red Deer Polytechnic Full time

    Please see Special Instructions for more details:Posting Details:Position InformationPosition Title Program Assistant (School of Health and Wellness)Position Summary The School of Health and Wellness is currently expanding programs and is seeking a Full Time Program Assistant to join the team until June 30, 202 The Program Assistant is responsible for...

  • Program Assistant

    5 days ago

    Red Deer, Alberta, Canada Red Deer College Full time

    Please see Special Instructions for more details:Posting Details:Position InformationPosition Title Program Assistant (School of Arts and Culture)Position Summary Do you have a passion for providing support for a diverse portfolio? Are you an adaptable selfstarter who enjoys taking initiative in a fastpaced environment? We invite you to join the School of...

  • Program Assistant

    5 days ago

    Red Deer, Alberta, Canada Catholic Social Services Full time

    _Catholic Social Services is currently recruiting for a full time (37.5 hours/week) Program Assistant in our Red Deer Immigration and Settlement office.__This is a contact position that ends March 31, 2024._Job Summary:As a Program Assistant, your understanding of the needs of newcomers is very important as you will be responsible in providing contact...

  • Program Assistant

    3 weeks ago

    Red Deer, Canada The City of Red Deer Full time

    **The Opportunity**: This position is responsible to assist Community Development department with the operation of a variety of recreation and/or arts and culture programs, summer youth camps and other community programming, ensuring that all standards and high customer service levels are met. The Program Assistant will be responsible for supporting the...

  • Program Assistant

    5 days ago

    Red Deer, Alberta, Canada CSS Full time

    Catholic Social Services is currently recruiting for a (37.5 hours/week) Program Assistant in our Red Deer Immigration and Settlement office.This is a permanent position.Job Summary:Education and Qualifications: Postsecondary education related to office administration years' experience working in an administrative role Intermediate knowledge of Microsoft...

  • Program Assistant

    3 weeks ago

    Red Deer, Canada Red Deer College Full time

    **Please see Special Instructions for more details.**: **Posting Details**: Position Information **Position Title** - Program Assistant - Systems**Position Summary** - Are you looking for an opportunity to make a difference? The Division of Extended Education welcomes you to the team! - As one of the Program Assistant - Systems you will supports the...

  • Program Assistant

    3 weeks ago

    Red Deer, Canada Red Deer Polytechnic Full time

    **Please see Special Instructions for more details.**: **Posting Details**: Position Information **Position Title** - Program Assistant (Trades & Technology)**Position Summary** - Are you a proactive, detailed-oriented professional with a passion for excellence? The School of Trades & Technology is seeking a dynamic individual to join our high-performing...

  • Program Assistant

    4 weeks ago

    Red Deer, Canada Red Deer Polytechnic Full time

    **Please see Special Instructions for more details.**: **Posting Details**: Position Information **Position Title** - Program Assistant (Education) - Permanent**Position Summary** - The School of Arts and Education is seeking a full-time permanent Program Assistant. The Program Assistant is responsible for providing administrative support to programs within...

  • Program Assistant

    2 months ago

    Red Deer, Canada Red Deer College Full time

    **Please see Special Instructions for more details.**: **Posting Details**: Position Information **Position Title** - Program Assistant (Trades & Technology)**Position Summary** - The School of Trades & Technology is seeking a term-certain, full-time Program Assistant to join our team, starting as soon as possible. The Program Assistant is responsible for...

  • Facility Program Assistant

    5 days ago

    Red Deer, Alberta, Canada The City of Red Deer Full time

    Function/Purpose:The Dryland Facility Program Assistant provides support to the GH Dawe Centre Gymnasium, Arena, day camps and programs by monitoring patrons, providing customer service, set up and take down of equipment and performing general cleaning tasks.Job Requirements: Grade 10 or equivalent. Exceptional customer service skills. Demonstrated high...

  • Facility Program Assistant

    5 days ago

    Red Deer, Alberta, Canada The City of Red Deer Full time

    Function/Purpose:The Facility Program Assistant in childminding provides support to the GH Dawe Centre childminding and preschool programs by looking after children in our care, providing ongoing customer service, maintain a safe environment that protects the well being of children, maintain cleanliness and organization of the childminding area.Job...

  • Facility Program Assistant

    5 days ago

    Red Deer, Alberta, Canada The City of Red Deer Full time

    The Opportunity:The Facility Program Assistant in childminding provides support to the Collicutt Centre childminding and preschool programs by looking after children in our care, providing ongoing customer service, maintain a safe environment that protects the well being of children, maintain cleanliness and organization of the childminding area. Grade 10 or...

  • Facility Program Assistant

    5 days ago

    Red Deer, Alberta, Canada The City of Red Deer Full time

    Function/Purpose:The Facility Program Assistant in childminding provides support to the GH Dawe Centre childminding and preschool programs by looking after children in our care, providing ongoing customer service, maintain a safe environment that protects the well being of children, maintain cleanliness and organization of the childminding area.Job...

  • Facility Program Assistant

    5 days ago

    Red Deer, Alberta, Canada The City of Red Deer Full time

    The Opportunity:The Facility Program Assistant in childminding provides support to the GH Dawe Community Centre childminding and preschool programs by looking after children in our care, providing ongoing customer service, maintain a safe environment that protects the well being of children, maintain cleanliness and organization of the childminding area....

  • Facility Program Assistant

    5 days ago

    Red Deer, Alberta, Canada The City of Red Deer Full time

    Function/Purpose:The Facility Program Assistant provides support to the Fitness & Wellness area by monitoring patrons, providing customer service, set up and take down of equipment and performing general cleaning tasks.Job Requirements: Grade 10 or equivalent. Exceptional customer service skills. Demonstrated high level of verbal, written, and listening...

  • Summer Program Assistant

    3 weeks ago

    Red Deer, Canada Aspire Special Needs Resource Centre Full time

    Aspire Special Needs Resource Centre is growing and offers employees specialized training, opportunities to work with a diverse team, and a culture of growth and development. Aspire is a charitable organization providing hope to children with special needs, the families who love them and the communities that care for them and is known for our expertise and...