Student Affairs Coordinator

2 months ago

Québec, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

Earth Systems Unit (Departments of Atmospheric and Oceanic Sciences, Earth and Planetary Sciences and Geography)

Position summary:
Under the direction of the immediate supervisor, provides administrative support for academic student affairs. Provides detailed information on policies and academic regulations. Verifies, processes and approves documents related to admissions, registration, graduation and submission of grades. Coordinates activities related to admissions, examinations, registration and graduation. Advises students and resolves problems in relation to their file. Produces and coordinates distribution of documents.

MAJOR DUTIES AND RESPONSIBILITIES:
- Receives and provides detailed information and explanations to students. Participates in the organization of admissions and registration. Prepares, examines and verifies admissions and registration session files. Ensures follow-up. Completes and approves forms concerning course or program changes, interdepartmental or inter-university registration, and residency and internship programs.- Liaises with students, teaching staff, departments, faculties, services, high schools, CEGEPS, training centres, and university and governmental authorities. Provides explanations related to academic regulations, student records, programs and calendars.- Controls enrolment in courses. Compiles information, verifies and updates timetables and calendar entries. Coordinates submission to central scheduling system and acts as a contact person for the unit. Maintains a current file of courses, calendars, programs, students and graduates. Coordinates administrative processes relating to doctoral comprehensive and oral defence examinations and the submission of theses and dissertations.- Obtains and compiles grades. Completes and verifies lists of examination results. Selects and adapts the calculation formula according to the grading system given by the professor. Coordinates submission of grades and requests for grade revisions as well as deferred exams. Verifies and corrects transcripts. Identifies and verifies files of graduating students. Prepares for and attends evaluation meetings and follows up as required.- Ensures that tuition fees and other student fees are properly assessed. Verifies results of language tests and informs students of course of action in case of failure; follows up on these cases.- Identifies and verifies files of graduating students. Prepares forms requesting diplomas and lists of graduating students. Prepares documents for convocation, attends and assists with this event.- Maintains filing system and prepares material for archiving. Performs data entry and updating of student files. Resolves related problems.- Maintains up-to-date knowledge of current policies, procedures and regulations.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks, which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills

Experience in student affairs preferred. Must be client-focused and service-oriented, with a proven ability to interact with people at all levels
_ Detail oriented with strong organizational and multi-tasking skills to meet strict deadlines. _Demonstrated ability to take initiative. Experience working with confidential data.
_Proven ability to work both collaboratively in a team and independently, while taking initiative to resolve problems in areas of responsibility. _Excellent written communication and interpersonal skills. Proven ability to listen to and assist students. Demonstrated ability to transmit and receive information accurately. Knowledge of undergraduate admission and transcripts is an asset. Ability to work in a PC environment using
_Microsoft Office Suite (Word, Excel, Outlook, Teams) and M_inerva/Banner SIS and Workday. Excellent communication skills in French and English verbally and in writing. McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.

LI-HYBRID
- Minimum Education and Experience:

- DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies

Hourly Salary:



(MUNACA Level F) $29.42 - $36.46
- Hours per Week:

- 33.75 (Full time)
Supervisor:

Area Manager
Position End Date (If applicable):

Deadline to Apply:

- 2023-06-27
- ._

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