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Administrative Assistant

1 month ago

Vancouver, Canada Graham Full time

Gracorp is an experienced real estate developer that has evolved from a nearly century-old, established construction company, the Graham Group. We are passionate about transforming spaces and communities.

**About the Role**:

- management functions, booking travel on behalf of staff, and reconciling expense reports.

**As an Administrative Assistant with Gracorp you will**:

- Attend to the requirements and needs of the President and the Vice Presidents in Vancouver, Calgary, and Seattle.
- Prepare meeting agendas, organize meetings, and produce minutes for board meetings.
- Manage travel arrangements, and at times perform expense and corporate credit card reconciliation.
- Manage the reception desk, greeting visitors and fielding phone calls.
- Plan for upcoming meetings.
- Assist the team with preparing presentations, PowerPoints, or other documents as required.
- Ensure documents are accurate and in line with Graham’s brand standards.
- Order corporate promotional materials and gifts in line with the Code of Business Conduct.
- Arrange for IT and mobile phone equipment delivery and / or replacement for employees.
- Develop and maintain relationships with vendors for the facility.
- Maintain high level of professionalism with internal clients, representing Gracorp and Graham with high integrity.

**Qualifications**:

- Minimum high school diploma: Business school graduate is strongly preferred.
- 2+ years of professional work experience in an administrative or receptionist role.
- Excellent computer and typing skills.
- Intermediate to advanced proficiency with MS Office Suite including Teams.
- Knowledge of the technology required to set up a meeting room.
- Superior customer service skills.
- Professional and effective communication abilities and interpersonal skills.
- Time-management skills and the ability to prioritize tasks.
- Courteous, helpful, and professional demeanor.
- Ability to work independently and without supervision.

**Compensation**:
$49,800 - 68,400 per annum

Salary will commensurate with education and experience.

Gracorp is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Gracorp does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

No unsolicited resumes or phone inquiries from agencies, thank you.