Finance Clerk

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:04/03/2024
**Req ID**: 36767
**Faculty/Division**: UofT Scarborough
**Department**: UTSC:Dept-Physical & Environmental Science
**Campus**: University of Toronto Scarborough (UTSC)
**Position Number**: 00043127

**Description**:
**About us**:
The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Department of Physical & Environmental Sciences is built on a strong foundation of dedicated staff and faculty. This Department is a multidisciplinary unit comprised of four primary groups: Chemistry, Environmental Science, Environmental Studies and Physics & Astronomy with faculty who are engaged in vital research to better understand our environment. This Department is a place where diversity fuels innovation. Discover a campus filled with energy, culture and world changing ideas and facilities. Discover the University of Toronto Scarborough.

**Your opportunity**:
As the Finance Clerk, you will provide administrative support to every part of the Department’s Finance team’s functions (accounts payables, receivables, payroll, and reporting). To be successful you will need to foster cooperative working relationships with a wide variety of internal and external stakeholders. Your attention to even the smallest details will be critical in ensuring that financial transactions are posted correctly. Your efficiency and accuracy in collating and organizing materials will be essential in ensuring the smooth delivery of administrative services in our high-volume Department.

Your exceptional organizational and customer service skills will enable you to proactively engage and support the needs of our faculty, students and campus partners. Your creativity will help foster an environment of innovation designed to improve the efficiency and effectiveness of our processes.

This is an excellent opportunity to gain experience supporting a wide array of financial activities (operations, teaching and research) that will support your career growth. Comeand join our dynamic and dedicated team that values new ideas and initiatives, and the teamwork required to see those ideas become reality.

**Your responsibilities will include**:

- Preparing accounts payable and accounts receivable according to the University Guide to Financial Management.
- Preparing expense reimbursements, cheques and/or cheque requests.
- Preparing and/or recording journal entries, deposits, and payroll records for processing.
- Performing routine data entry.
- Maintaining filing system.
- Responding to enquiries within the defined scope of the role and redirecting as appropriate.
- Collecting and maintaining supporting documentation from departments
- Recording detailed transactions for many accounts

**Essential Qualifications**:

- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Minimum two (2) years of financial and administrative experience in a customer-service oriented environment, preferably in a post-secondary academic setting.
- Must have excellent knowledge of MS Excel, and have experience in preparing and maintaining spreadsheets.
- Strong proficiency with MS Office 365 suite (Word, Excel, PowerPoint, OneDrive, SharePoint, etc.)
- Exceptional interpersonal and organizational skills with the ability to multi-task and set own priorities.
- Excellent verbal and written communication skills.
- Strong attention to details.
- Demonstrate tact and professionalism.
- Demonstrate initiative in problem solving, requiring mínimal supervision.
- Must maintain confidentiality and adhere to the Freedom of Information and Protection of Privacy Act (FIPPA).
- Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

**Assets (Nonessential)**:

- Knowledge of the University Guide to Financial Management is a strong asset.
- Experience with Financial Information System (FIS) is a strong asset.
- Bookkeeping certificate is a strong asset.

**To be successful in this role you will be**:

- Accountable
- Courteous
- Efficient
- Organized
- Possess a positive attitude
- Responsible

NOTE:

- A full job description is available upon request from the UTSC HR Office.

**Closing Date**: 04/17/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Kyla Kara Hewitt

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